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About the Role

Amherst College invites applications for the Academic Department Coordinator - Environmental Studies position. This is a part-time (20 hours per week), year-round role providing comprehensive administrative support in all areas of operation within an academic department.

Responsibilities

• Attend department meetings and support the chair in preparing relevant materials
• Assist in faculty searches, including coordinating search process logistics
• Assist with reappointment, tenure, and promotion processes
• Handle clerical, ordering, and scheduling tasks for the department
• Update course information in the Course Catalog, CPI, and Workday
• Assist with course logistics
• Assist with departmental majors’ records
• Manage the course evaluation process for non-tenured faculty
• Communicate between the department and the registrar’s office regarding courses, majors, graduating seniors, and other academic matters
• Coordinate the department’s majors’ annual prizes and fellowships
• Coordinate honoraria, travel reimbursements, ground transportation, and accommodations for guest speakers
• Coordinate venues, receptions, and publicity for all departmental events
• Administer and track expenses for departmental and gift accounts; reconcile monthly expenses; and monitor balances in Workday
• Assist principal investigators with grant reporting and expenses, if required
• Process purchase orders, invoices, and reimbursements
• Create budgets in collaboration with the department chair and director of academic finance
• Coordinate and maintain student and casual hiring
• Maintain department website and electronic files
• Scheduling and stocking of supplies in departmental common space(s)
• Serve as the liaison between the department and students, faculty, and staff across campus, and the wider community

Requirements

• High School Diploma or Equivalent
• 1 year of related experience
• Strong written and verbal communication, interpersonal, time-management, organizational, and customer-service skills
• Ability to take initiative, work independently, and work collaboratively
• Demonstrated high level of attention to detail
• Sensitivity to issues of confidentiality
• Familiarity with Google Workspace and/or Microsoft Office (or similar platforms)
• Experience working collaboratively with a diverse community
• Successful completion of required background and reference checks

Skills

• Written communication
• Verbal communication
• Interpersonal skills
• Time-management
• Organizational skills
• Customer-service skills
• Attention to detail
• Confidentiality
• Google Workspace
• Microsoft Office
• Workday or other ERP software

Location

• Amherst, MA

Work Type

• Part-time
• Onsite

Experience Level

• 1 year of related experience
• 3 years or more of related experience

Education Level

• High School Diploma or Equivalent
• Associate’s Degree

Salary/Compensations

• $27.00-31.00 per hour

Benefits

• Comprehensive, highly competitive benefits package

About the Company

• Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial, socio-economic, and geographic profile of its student body.
• The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty, administration and staff.

Equal Opportunity

• Amherst College is committed to an inclusive hiring process and will provide reasonable accommodations for candidates throughout the application and interview process upon request.
• It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.