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About the Role

The Administrative Assistant/Receptionist provides administrative support to QuadReal’s International NY team. This role is ideal for individuals seeking to advance their careers in Administration and Executive Assistance, requiring strong organizational skills, software proficiency, attention to detail, and time management abilities in a fast-paced setting.

Responsibilities

• Serve as the administrative point person for 3-4 team members.
• Coordinate and manage travel arrangements for the team.
• Assist with the coordination of internal and external meetings, conference calls, and manage the conference room schedule.
• Process invoices, prepare and submit employee expense reports, and perform corporate credit card reconciliations using Excel.
• Provide Workday assistance as needed.
• Assist with planning team events.
• Greet visitors with a positive and helpful attitude.
• Provide backup assistance to remote Executive Assistants when required.
• Arrange desk assignments, guest passes, and welcome instructions for visiting colleagues.
• Assist colleagues with navigation through the office.
• Arrange all courier needs.
• Sort and distribute mail.
• Maintain office and kitchen supplies inventory and keep the supplies room organized.
• Wipe down kitchen counters and load the dishwasher.
• Perform ad-hoc duties as assigned.

Requirements

• 3 to 4 years of administrative experience, including travel bookings and corporate exposure.
• Ability to effectively partner and liaise with all levels of the business.
• Develop and sustain cooperative working relationships with internal staff and external contacts.
• Adapt to different communication and working styles.
• Be extremely proactive and work well in a collaborative environment.
• Ability to take guidance and move tasks forward independently.
• Communicate effectively, both orally and in writing, with people at all levels of seniority.
• Strong work ethic, ability to allocate time effectively, work under pressure, and manage tight deadlines.
• Ability to handle multiple demands, competing priorities, and adapt to new ideas and constant changes.
• Strong numerical skills and detail-oriented with a keen focus on producing accurate and high-caliber work.
• Embrace and proactively support QuadReal’s values and its culture of environmental sustainability and corporate and social responsibility.

Skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Microsoft Teams
• Spelling
• Punctuation
• Grammar

Location

• NY

Work Type

• Full-time

Experience Level

• 3-4 years

Salary/Compensations

• $70,000 – $85,000

Benefits

• Performance-based incentive plan
• Comprehensive health & dental benefits
• Pension plan
• Paid time off

About the Company

• QuadReal Property Group is a global real estate investment, development and operating company headquartered in Vancouver, British Columbia.
• Assets under management are $98.5 billion.
• QuadReal has expanded its capabilities globally for investments in equity and debt in both the public and private markets.
• QuadReal invests directly through operating platforms in which it holds an ownership interest and via programmatic partnerships.
• QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves.
• QuadReal: Excellence lives here.

Equal Opportunity

• We value diverse experiences and perspectives. Even if your skills don’t align 100% with the listed qualifications or salary range, we encourage you to apply – you may be a great fit for this role or others in our community.
• Applicants may also be considered for alternative positions within the organization where their qualifications and experience align more closely with available opportunities.
• QuadReal will provide reasonable accommodation at any time throughout the hiring process for applicants with disabilities or for those needing job postings in an alternate format.