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About the Role
The Administrative Assistant will play a pivotal role in supporting our shelter management team, directing calls, ensuring compliance, supporting staff onboarding, managing schedules, and maintaining accurate records across safety and facility operations.
Responsibilities
- Monitor and document safety incidents, maintain accurate records, and support compliance reporting.
- Assist with hiring processes, onboarding documentation, and scheduling.
- Manage rosters, reports, and logs; prepare communications and notices.
- Track certifications, maintain various inventories, and assist with inspections and audits from different agencies.
- Provide backup coverage for various administrative and operational functions as needed.
- Perform other duties as assigned.
Requirements
- Satisfactory combination of experience and education.
- Proficiency with Microsoft Excel, ability to create and update spreadsheets, organize data, and generate reports.
- Familiarity with multiple aspects of office management and/or human resources operations, such as payroll, leave administration and benefits.
- Excellent communication, documentation and time management skills.
- Knowledge of ADP-Workforce Now preferred.
- Prior experience in administrative or compliance roles preferred.
Skills
- Microsoft Excel
- Office Management
- Human Resources Operations
- Payroll
- Leave Administration
- Benefits Administration
- ADP-Workforce Now
Location
- Manhattan, NY
Work Type
- Full-time
Experience Level
- Experience in administrative or compliance roles preferred
Salary/Compensations
- $35,000
Benefits
- Comprehensive health insurance (including medical, dental, and vision)
- Employer-funded 403(b) retirement plan
- Commuter benefits
- Life insurance
- Work/Life Assistance Program
- 3 weeks paid vacation
- 10 sick days
- 3 personal days
- 12 paid holidays
About the Company
- Homes for the Homeless operates shelters for families experiencing homelessness in NYC.
- Our family residences are more than just a place to sleep.
- Families can make the most of their stay through accessing an array of onsite programs.
- Many of these programs are also available to people living in the local community.
- Our goal is to have a positive impact so families can thrive long after they leave our shelters.
Equal Opportunity
- Homes for the Homeless is committed to promoting an inclusive organizational environment of dignity and respect.
- We are an Equal Opportunity Employer (EEO) committed to equal treatment, and prohibit any form of discrimination or harassment based on age, race, religion, creed, color, national origin, sexual orientation, veteran or military status, sex (including pregnancy, childbirth and related medical conditions), gender (including gender identity and gender expression), disability, predisposing genetic characteristics, marital status, arrest or conviction, domestic violence victim status, familial status, or any other basis that would be in violation of any applicable federal, state, or local law.