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About the Role

This role supports Corporate Buyers and Senior Corporate Buyers in developing competitive procurement processes, preparing specifications, and managing requisitions. The position involves operating the City's automated purchasing system, evaluating bids, processing purchase orders, and maintaining procurement records.

Responsibilities

• Assists Corporate Buyers and Senior Corporate Buyers in the development of competitive procurement processes.
• Assists in the preparation of product specifications descriptions/scope of work.
• Edits and processes requisitions.
• Conducts invitational call process in accordance with the Purchasing By-laws, Policies and Procedures.
• Confers with suppliers regarding delivery, quality, etc., to ensure that divisional and specification requirements are met.
• Operates the City's automated purchasing system to process purchasing requests and update/retrieve purchasing information.
• Evaluates summary of bids and ensures specifications, policies, and mandatory requirements are met.
• Processes purchase order amendments and contract renewals.
• Prepares purchase orders and related documentation from quotations, tenders, and proposals.
• Assists in the review and follow-up of non-competitive procurement requests.
• Maintains databases and retrieval systems for records/documents.
• Responds to inquiries requiring in-depth knowledge of the operational area/function.
• Prepares administrative reports and associated correspondence.

Requirements

• Possessing or in pursuit of a certificate from a recognized Purchasing program or an approved equivalent of education and/or experience.
• Practical purchasing related experience, preferably in a municipal environment.
• Experience working with Purchasing related policies and procedures (e.g., non-competitive procurements, purchase order amendments).
• Experience working with computerized purchasing systems (i.e., SAP, Ariba).
• Considerable experience with Microsoft Office Suite (Word, Excel, PowerPoint).
• Knowledge of the City's purchasing policies and procedures.
• Strong verbal and written communications, with demonstrated ability to provide a high level of customer service.
• Strong organizational, analytical, problem solving and multi-tasking skills with the ability to meet deadlines, handle competing priorities.
• Ability to work independently, as required.
• Ability to work additional hours as operational demands require.
• Ability to search, read, understand and apply the City's purchasing procedures.
• Good knowledge of the products and services used by the City and designated Agencies and Corporations, an asset.

Skills

• Purchasing
• SAP
• Ariba
• Microsoft Office Suite
• Word
• Excel
• PowerPoint
• Communication
• Customer Service
• Organization
• Analysis
• Problem Solving
• Multi-tasking
• Independent Work

Location

• City Hall, 100 Queen St W, Toronto

Work Type

• Full-time
• Permanent
• Hybrid

Experience Level

• Practical purchasing related experience
• Considerable experience with Microsoft Office Suite

Education Level

• Certificate from a recognized Purchasing program or an approved equivalent of education and/or experience

Salary/Compensations

• $39.24 - $42.73 per hour

About the Company

• The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve.
• The City of Toronto is committed to creating an accessible and inclusive organization.
• We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA).

Equal Opportunity

• The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve.
• Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs.
• Disability-related accommodation during the application process is available upon request.