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About the Role

The Legal Assistant will play a critical role in managing outside counsel billing, legal department operations, and executive administrative support for Fanatics Commerce, ensuring accurate and timely invoice processing, tracking legal spend against budget, and providing reliable administrative and matter support.

Responsibilities

• Partner effectively with Finance, Accounts Payable, Human Resources, Customer Service, Product, Engineering, Compliance, and other business teams to reduce administrative burden and ensure seamless legal operations.
• Serve as the primary liaison among outside law firms, e-billing vendors, Accounts Payable, Finance, and internal matter owners to resolve invoice discrepancies and payment issues promptly.
• Coordinate cross-functional meetings, track follow-up items, and help ensure timely execution of departmental priorities.
• Assist with reviewing, investigating, tracking, and coordinating responses to selected consumer complaints, governmental inquiries, demand letters, and similar escalations.
• Gather relevant records, communications, transaction history, and input from internal teams to support attorney review and response preparation.
• Draft clear and professional routine responses to consumer and regulatory escalations in coordination with attorneys and business stakeholders, tracking deadlines, resolutions, and recurring issues.
• Escalate significant or potentially systemic consumer matters to the appropriate attorney, helping identify patterns that could signal broader impacts on fans or the business.
• Identify opportunities to improve billing accuracy, reporting, and administrative efficiency through smarter processes, tools, and workflows.
• Maintain and help improve outside counsel billing guidelines, matter coding, rate information, and related financial records.
• Support annual budgeting, reforecasting, accrual collection, RFP processes, rate reviews, and other outside counsel spend-management initiatives.
• Leverage AI tools such as ChatGPT, Claude, Co-Counsel, and Co-Pilot to enhance the efficiency and quality of legal and administrative work.
• Own the day-to-day administration of outside counsel invoicing — reviewing, coding, routing, and processing legal invoices for accuracy, timeliness, and compliance with billing guidelines — with minimal oversight and maximum reliability.
• Manage calendars, scheduling, meeting logistics, travel arrangements, and expense reporting for department leadership.
• Maintain organized and accessible corporate records, legal files, and matter documentation within the department's document and matter management systems.
• Handle sensitive and confidential legal, financial, consumer, and business information with discretion and professionalism.

Requirements

• At least 5 years of relevant experience in legal billing, paralegal support, executive assistance, or a comparable legal role, preferably within an in-house legal department or law firm.
• Demonstrated experience with legal invoicing, e-billing systems, and outside counsel management using platforms such as SimpleLegal, Onit, CounselLink, Legal Tracker, or similar systems.
• Experience with budgeting, forecasting, accruals, or spend reporting strongly preferred.
• Demonstrated experience utilizing AI tools (ChatGPT, Claude, Co-Counsel, Co-Pilot) in a legal workforce.
• Exceptional organizational skills with the ability to manage multiple competing priorities across a broad range of responsibilities, including billing administration, executive support, paralegal tasks, and litigation backup.
• Excellent written and verbal communication skills, with strong attention to detail and the ability to prepare accurate, professional work product including correspondence, memoranda, spend reports, dashboards, and briefing materials.
• Strong analytical skills and comfort working with financial data, reports, spreadsheets, and invoice detail.
• High proficiency in Microsoft Office, particularly Excel, PowerPoint, Word, and Outlook.
• Demonstrated ability to exercise sound judgment, maintain confidentiality, and appropriately escalate legal or business issues.
• Familiarity with matter-management and document-management systems is a plus.

Skills

• Legal billing
• Paralegal support
• Executive assistance
• Legal invoicing
• E-billing systems
• Outside counsel management
• Budgeting
• Forecasting
• Accruals
• Spend reporting
• AI tools (ChatGPT, Claude, Co-Counsel, Co-Pilot)
• Organizational skills
• Written communication
• Verbal communication
• Attention to detail
• Analytical skills
• Microsoft Office (Excel, PowerPoint, Word, Outlook)
• Judgment
• Confidentiality
• Matter management systems
• Document management systems

Location

• New York City, NY

Work Type

• Hybrid

Experience Level

• 5+ years of relevant experience

Education Level

• Bachelor's degree preferred
• Paralegal certificate is a plus

Salary/Compensations

• $37.26—$45.68 USD

Benefits

• Information about benefits available at https://benefitsatfanatics.com/

About the Company

• Fanatics Commerce is the global leader in licensed sports merchandise, operating a vertically integrated platform that designs, manufactures, and delivers officially licensed apparel, jerseys, headwear, and collectibles for major leagues, teams, and events worldwide.
• Fanatics Commerce has more than 900 e-commerce sites and a global omnichannel presence across digital, in-venue, and retail, reaching fans in over 180 countries and powering official fan experiences for many of the world's iconic sports properties.
• Fanatics is building a leading global digital sports platform. We ignite the passions of global sports fans and maximize the presence and reach for our hundreds of sports partners globally by offering products and services across Fanatics Commerce, Fanatics Collectibles, and Fanatics Betting & Gaming, allowing sports fans to Buy, Collect, and Bet.
• Fanatics has an established database of over 100 million global sports fans; a global partner network with approximately 900 sports properties, including major national and international professional sports leagues, players associations, teams, colleges, college conferences and retail partners, 2,500 athletes and celebrities, and 200 exclusive athletes; and over 2,000 retail locations, including its Lids retail stores.
• Our more than 22,000 employees are committed to relentlessly enhancing the fan experience and delighting sports fans globally.
• Fanatics Commerce is a leading designer, manufacturer, and seller of licensed fan gear, jerseys, lifestyle and streetwear products, headwear, and hardgoods.
• It operates a vertically-integrated platform of digital and physical capabilities for leading sports leagues, teams, colleges, and associations globally – as well as its flagship site, www.fanatics.com.
• Fanatics Commerce has a broad range of online, sports venue, and vertical apparel partnerships worldwide, including comprehensive partnerships with leading leagues, teams, colleges, and sports organizations across the world—including the NFL, NBA, MLB, NHL, MLS, Formula 1, and Australian Football League (AFL); the Dallas Cowboys, Golden State Warriors, Paris Saint-Germain, Chelsea FC, and Tokyo Giants; the University of Notre Dame, University of Alabama, and University of Texas; the International Olympic Committee (IOC), England Rugby, and the Union of European Football Associations (UEFA).

Equal Opportunity

• At Fanatics, we operate with a BOLD mindset - We Build Championship Teams, we’re Obsessed with Fans, we embrace a Limitless Entrepreneurial Spirit, and we approach every challenge with a Determined and Relentless Mindset. If you’re ready to contribute to a dynamic, fast-paced environment that thrives on collaboration and growth, we want you to be part of our team.
• At Fanatics Commerce, we infuse our BOLD Leadership Principles in everything we do: Build Championship Teams, Obsessed with Fans, Limitless Entrepreneurial Spirit, Determined and Relentless Mindset.
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