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About the Role

Based onsite in our Sydney office, you'll provide day-to-day administrative support to members of our senior leadership team while helping ensure the office runs smoothly. This is a varied role that combines executive support, office coordination and general administration. It's a great opportunity for someone with a few years of administrative or coordination experience who is organised, proactive and enjoys working in a busy, fast-paced environment.

Responsibilities

Provide calendar coordination, meeting scheduling and day-to-day administrative support to senior leaders.
Assist with preparation of documents, presentations and basic reporting.
Support meeting coordination, including agendas, note-taking and follow-ups.
Manage travel bookings and expense administration for assigned leaders.
Help triage and coordinate incoming requests, ensuring timely and professional responses.
Support the smooth day-to-day operation of the Sydney office, acting as the first point of contact for visitors, building management and general queries.
Maintain office supplies, kitchen, meeting rooms and shared spaces - including daily upkeep of kitchen, dishwasher and coffee machine.
Coordinate couriers, deliveries and daily mail management.
Monitor company car registers and coordinate bookings for staff.
Assist with the organisation of staff gifts, awards and stakeholder thank-you items.
Escalate facilities issues as needed and provide ad-hoc support across the business.
Assist with organising internal events, team activities and office initiatives - from leadership off sites and team lunches to end-of-year celebrations.
Coordinate catering and logistics for meetings and small events.
Support ad-hoc travel bookings including flights, accommodation and car hire.
Partner with the People & Talent team on culture initiatives and in-office experiences.

Requirements

2–3 years' experience in an administrative or coordination role, ideally with exposure to supporting senior stakeholders.
A proactive approach - you anticipate needs, take initiative and follow through reliably.
Excellent written and verbal communication skills, with the ability to engage professionally across a range of stakeholders.
Strong attention to detail and the ability to manage multiple priorities in a dynamic environment.
Sound judgement when handling sensitive or confidential information.
A positive, can-do attitude and a genuine enjoyment of being the person who holds things together.
Prior experience in an Executive Assistant capacity.
Experience working in a tech, SaaS or high-growth scale-up environment.
A valid Employee Working With Children Check
A satisfactory National Police Check
Verification of unrestricted work rights in Australia (e.g. citizenship, passport or birth certificate)

Skills

Administrative support
Coordination
Executive support
Office coordination
General administration
Calendar coordination
Meeting scheduling
Document preparation
Presentation preparation
Basic reporting
Note-taking
Travel booking
Expense administration
Triage and coordination of requests
Visitor management
Building management
Office supply management
Mail management
Event organization
Catering coordination
Logistics coordination
Communication skills
Attention to detail
Priority management
Judgement
Handling confidential information

Location

Sydney

Work Type

Onsite
Part-time
0.8 FTE

Experience Level

2-3 years experience
Ideally with exposure to supporting senior stakeholders
Prior experience in an Executive Assistant capacity
Experience working in a tech, SaaS or high-growth scale-up environment

Benefits

Learning and development opportunities
Dedicated PD budget
24/7 access to Employee Assistance Program (EAP)
Parental leave program
Regular team events
Social budgets
In-office perks
Employee Referral Program

About the Company

Compass is on a mission to transform the school day for everyone - from staff and students to families and administrators.
We build smart, seamless technology that empowers schools to focus on what really matters: learning, growing and thriving.
Compass has grown into a global scale-up, supporting 5,000+ schools across three countries, backed by a team of 300+ people.
Our all-in-one school management platform is redefining how education communities connect, communicate and operate.

Equal Opportunity

Compass is proud to be an equal opportunity employer.
We embrace and celebrate diversity and are committed to creating an inclusive environment for all employees.