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About the Role
We are seeking an experienced, high-energy Project Manager to own multiple complex restoration projects end-to-end, supervise crews, drive profitability, and support business development in a fast-paced environment.
Responsibilities
- Own full-cycle project management of fire, flood, and disaster restoration jobs from initial scope through final billing and certificate of completion.
- Be present on active job sites as required.
- Simultaneously manage 8–15 active projects while hitting schedule, budget, and quality targets.
- Directly supervise subcontractors and field crews, enforce accurate timekeeping, crew sizing, quality standards, PPE, and company branding.
- Coach, mentor, and hold teams accountable; stop work immediately if safety or quality falls below standard.
- Perform or validate all scoping, estimating (Xactimate), moisture mapping, drying calculations (using IICRC S500 standards), equipment deployment, and daily documentation.
- Complete scoping sheets for the estimating team to generate estimates and billing packages.
- Ensure HEPA vacuuming, moisture readings, soot sampling, equipment logs, and progress photos are completed and uploaded daily.
- Complete Docusketch or similar 3D scans on all fire losses and large water losses.
- Secure all required signed documents (Work Authorization, Certificate of Completion, etc).
- Produce accurate Xactimate estimates and final bills ahead of internal KPIs.
- Upload all job files, photos, and documentation into company systems (Dash + Hubspot) in real time.
- Act as the primary point of contact for homeowners, property managers, and adjusters, set expectations, provide daily updates, and deliver white-glove service.
- Write professional, detailed email updates to adjusters and carriers.
- Proactively identify and sell additional services (contents pack-out/move-back, dry cleaning, asbestos/lead abatement, reconstruction, etc.).
- Build and nurture relationships with adjusters, property managers, and referral sources to drive repeat and referral business.
Requirements
- 5+ years of project management experience specifically in restoration, remediation, or insurance-related construction.
- Advanced Xactimate Level 2 or 3 proficiency (must pass internal Xactimate test during interview process).
- Proven track record managing multiple large-loss projects ($100k+) simultaneously.
- Deep working knowledge of IICRC S500 (water) and S700 (fire/smoke) standards.
- Experience supervising crews and subcontractors in the field.
- Strong leadership presence, comfortable holding people accountable and stopping unsafe or substandard work.
- Valid driver’s license and clean driving record.
Skills
- Xactimate
- IICRC S500
- IICRC S700
- Docusketch
- Dash
- Hubspot
- Leadership
- Project Management
- Estimating
- Scoping
- Moisture Mapping
- Drying Calculations
- Client Communication
- Business Development
Location
- Bohemia, NY 11791
Work Type
- Full-time
- On-call Schedule
Experience Level
- 5+ years
Education Level
- IICRC WRT/ASD/FSRT certifications (Preferred)
Salary/Compensations
- $80,000 base salary
- On-Target Earnings (OTE): $100,000 – $120,000+ annually
Benefits
- Company vehicle allowance or take-home vehicle
- Health insurance
- 401(k) with company match
- Paid time off + sick days
- Clear path to Director-level and leadership roles
About the Company
- Spartan Restoration is a rapidly growing, trusted leader in fire, flood, and disaster restoration across Long Island and the NYC metro area.
- We pride ourselves on rapid response, exceptional quality, and building lasting relationships with property owners, insurance carriers, and referral partners.
- Our ambitious goals of a nationwide rollout are well underway as we have opened offices in multiple states this year.
- This is your opportunity to join Spartan Restoration on the ground floor!