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About the Role

This recruitment is restricted to current exempt employees of the City and County of San Francisco, Mayor's Office of Housing and Community Development, San Francisco City College, Board of Supervisor, Police and Public Utilities Commission working within the 1406 Clerk classification.

Responsibilities

• Assigns clerical and office work to subordinate personnel.
• Codes and indexes documents, records and correspondence using methods such as color code, terminal digit, numerical, alphabetical and/or chronological order to ensure proper filing and ready access of data.
• Disseminates information and answers inquiries by communicating with the public, departmental personnel and other departments.
• Explains and interprets existing laws, regulations and administrative policies governing the activities of the assigned office to the general public and other City personnel.
• Checks and reviews a variety of documents for completeness and accuracy.
• Files, maintains and retrieves documents, records and correspondence in accordance with established procedures.
• Compiles information and data necessary for the preparation of various departmental reports, exercising judgment in the selection of data and materials.
• Prepares and maintains a variety of reports, exercising judgment in the selection of data and materials.
• Makes mathematical computations using addition, subtraction, multiplication and division of whole numbers, decimals and fractions.
• Exercises sound judgment and utilizes knowledge of applicable laws, regulations and procedures in solving daily clerical and office problems.
• Receives a variety of telephone and in-person calls and routes such calls and individuals to proper places.
• Receives and accounts for moderate amounts of money from the collection of fees and similar sources.
• Operates office equipment, including calculators, photocopying equipment, adding machines, computer terminals, document imaging, fax machines and postage meters.
• Processes mail: opens, time stamps, sorts and distributes incoming mail; stuffs and seals envelopes; makes daily pickup and delivery to ensure timely mailing and receipt of mail.

Requirements

• Current Category 16, 17, or 18 Exempt Employee in Class 1406 who has worked at least 2,080 hours in class 1406.
• Two (2) years of clerical experience included preparing and maintaining a variety of records and/or documents, filing, use of office equipment, public contact and processing of incoming and outgoing mail.
• Completion of a clerical training program (240 hours); OR 15 semester units (or equivalent quarter units) of coursework from an accredited college or university; OR Completion of an approved City and County of San Francisco Clerical Administrative training program (as designated on the job announcement) may substitute for six (6) months of the required experience.

Skills

• Clerical skills
• Office equipment operation
• Record keeping
• Filing
• Public contact
• Mail processing
• Mathematical computations
• Judgment
• Knowledge of applicable laws, regulations and procedures

Location

• San Francisco, CA

Work Type

• Permanent Civil Service
• Full time

Experience Level

• 2 years clerical experience

Education Level

• Completion of a clerical training program (240 hours)
• 15 semester units (or equivalent quarter units) of coursework from an accredited college or university
• Completion of an approved City and County of San Francisco Clerical Administrative training program

Benefits

• Employee Benefits Overview

About the Company

• San Francisco is a vibrant and dynamic city, on the forefront of economic growth & innovation, urban development, arts & entertainment, as well as social issues & change. This rich tapestry of culture and ideas is sustained by our City's commitment to heighten the quality of life for the diverse population of San Franciscans and residents of the greater Bay Area. Our employees play an important role not only in making our City what it is today, but also in shaping the future of San Francisco.

Equal Opportunity

• The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.