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About the Role
The Speaking Engagements & Sponsorship Manager will manage and coordinate executive speaking engagements, sponsorships, and external events, serving as a central point of coordination between various internal and external stakeholders to ensure thoughtful planning and execution. The ideal candidate is highly organized, proactive, detail-oriented, and comfortable working with senior executives and external partners in a fast-paced environment.
Responsibilities
- Coordinate end-to-end logistics for speaking engagements.
- Manage communications with speakers, event organizers, and internal stakeholders.
- Track and maintain speaker biographies, headshots, presentations, travel requirements, and other event-related information.
- Coordinate speaker preparation, briefings, and deadlines.
- Maintain a comprehensive calendar and tracking system for speaking engagements, sponsorships, deadlines, commitments, and deliverables.
- Serve as a central point of coordination for external events and sponsorship opportunities.
- Ensure sponsorship benefits, commitments, and associated deliverables are tracked and fulfilled.
- Coordinate and organize presentation decks, speaker materials, event collateral, and other required assets.
- Ensure materials are completed, reviewed, approved, and delivered according to event timelines.
- Develop and maintain timelines, milestones, and deliverables for each engagement.
- Coordinate closely with the CEO’s Office, Marketing, Sales, other executive leaders, vendors, and event organizers.
- Keep stakeholders aligned on responsibilities, deadlines, logistics, and expectations.
- Anticipate potential issues and help minimize last-minute requests or changes.
- Coordinate post-event feedback and reviews.
- Develop a consistent grading or evaluation system to assess the value and impact of speaking engagements and sponsorships.
- Maintain historical information that can help inform future event and sponsorship decisions.
Requirements
- Highly organized, proactive, detail-oriented.
- Comfortable working with senior executives and external partners in a fast-paced environment.
- Ability to manage multiple engagements and deadlines simultaneously.
- Ability to anticipate needs and potential issues.
- Strong judgment.
- Strong communication skills.
- Ability to manage complex logistics.
Salary/Compensations
- $90,000 – $100,000 annually
Benefits
- 401(K) matched up to 7%
- Flexible Time Off
- 12 Paid Holidays
- Medical/Dental/Vision/Wellness benefits
- Monthly Team Events
- Modern Work/Collaboration Spaces
Equal Opportunity
- We are an Equal Opportunity Employer.
- We are committed to fostering an inclusive workplace and do not discriminate on the basis of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, veteran status, genetic information, or any other protected characteristic under applicable law.