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About the Role
Support two senior leaders at the center of Specialty Travel & Events, serving as the connective tissue between leaders based in San Francisco and London. You will be a strategic operator, trusted partner, and execution force multiplier for executives navigating a fast-moving organization.
Responsibilities
- Own two complex, global calendars, managing shifting schedules across San Francisco, New York, London, and Berlin.
- Prioritize ruthlessly to protect executive time for deep work, strategy, customer conversations, and leadership activities.
- Schedule meetings with context, understanding the purpose, attendees, and required pre-work.
- Prepare executives for meetings by gathering or drafting agendas, pre-reads, metrics, and relevant context.
- Act as the first line of defense for executive inboxes, filtering and routing communications.
- Plan and execute high-impact events, including offsites, all-hands, leadership meetings, and customer events.
- Manage seamless end-to-end travel logistics for executives, including flights, hotels, and ground transportation.
- Ensure expenses are submitted, reconciled, and resolved accurately and on time.
- Track action items and decisions from leadership meetings and follow up with cross-functional partners.
- Become a trusted extension of executives by understanding their priorities, working styles, and operating rhythms.
- Build strong relationships with cross-functional teams to facilitate quick execution.
- Identify opportunities to eliminate friction and improve operating processes.
- Handle sensitive business and personnel information with discretion and confidentiality.
Requirements
- 3+ years of experience as an Executive Assistant, ideally supporting senior executives in a fast-paced technology, product, or high-growth environment.
- Ability to distinguish urgent from important and make smart tradeoffs.
- Exceptional communication skills, including drafting executive communications.
- Detail orientation without losing sight of the big picture.
- Comfort working across time zones and cultures.
- Proactive approach to anticipating and solving problems.
- Ability to remain composed and make decisions under pressure.
- High standards, low ego, and a collaborative attitude.
Skills
- Calendar Management
- Time Management
- Prioritization
- Meeting Preparation
- Inbox Management
- Event Planning
- Logistics Coordination
- Travel Management
- Expense Management
- Action Item Tracking
- Stakeholder Management
- Process Improvement
- Discretion and Confidentiality
- AI Tool Utilization
Location
- New York
Work Type
- Full-time
Experience Level
- 3+ years
Salary/Compensations
- $83,700—$186,000 USD
About the Company
- Specialty Travel & Events is one of the company’s highest-growth and most strategic areas.
- We are an AI-forward culture, expecting EAs to be power users of modern productivity and AI tools.
- We expect excellence, move quickly, and take the work seriously, while believing the best teams have a lot of fun together.
Equal Opportunity
- Navan uses AI-assisted Automated Employment Decision Tool (Metaview) to assist with evaluating resumes against job qualifications for this role. All final decisions are made by human recruiters and hiring managers.
- Metaview does not automatically reject candidates or make final hiring decisions. Our recruiters and hiring managers review all outputs and make the final hiring decision regarding every application.
- If you prefer to have your application reviewed without AI assistance, you may request a human evaluation by entering your email here. Your decision to do so will not affect how your candidacy is evaluated.
- Please refer to our Candidate Privacy Notice for more information about our processing of personal data, and your rights.