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About the Role

A prestigious organization seeks a bilingual Administrative Assistant to support English-speaking U.S. executives in a fast-paced, international business environment. Approximately 90-95% of day-to-day communication is in English, with Japanese used 5-10% of the time for communication with Japan and Japanese-speaking stakeholders. The ideal candidate is a strong coordinator and organizer comfortable working with multiple people, schedules, deadlines, and changing priorities.

Responsibilities

• Manage calendars and coordinate meetings involving multiple participants.
• Schedule meetings across departments, external organizations, and multiple time zones.
• Communicate with multiple parties to confirm timing, logistics, and meeting details.
• Coordinate domestic and international business travel.
• Prepare expense reports, correspondence, and business documents.
• Support meetings, events, conferences, and day-to-day office activities.
• Follow up with internal and external stakeholders to keep schedules and arrangements on track.
• Respond effectively to schedule changes and other time-sensitive requests.

Requirements

• 2+ years of administrative, executive support, coordination, event planning, project support, production, or similar experience.
• Excellent professional English communication skills and business-level Japanese.
• Strong organizational and multitasking skills with close attention to detail.
• Ability to coordinate schedules and details involving multiple people and competing priorities.
• Comfortable communicating proactively with U.S. executives and other English-speaking stakeholders.
• Ability to work in a fast-paced, deadline-driven environment and remain organized when priorities change.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Candidates must live within a reasonable commuting distance of the New York City office.

Skills

• Administrative support
• Event planning
• Project coordination
• Media/production
• Conference coordination
• Travel coordination
• Microsoft Office (Outlook, Word, Excel, PowerPoint)

Location

• New York City

Work Type

• Hybrid

Experience Level

• 2+ years

Salary/Compensations

• $65,000–$75,000

Benefits

• Good Benefits