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About the Role

The Office Administrator serves as an essential leader within DLA Piper, overseeing the New York and Short Hills offices. This role drives administrative excellence, fosters a positive work environment, and embodies the firm's core values. The Office Administrator is instrumental in translating organizational goals into actionable outcomes and cultivating a high-performance culture.

Responsibilities

Directs, manages, and oversees the daily administrative business functions of the office.
Represents and supports firm decisions and initiatives, managing through change.
Plans and facilitates office core management team meetings to ensure collaboration on operational excellence.
Manages, advises, and mentors direct reports, including compensation planning, performance evaluations and onboarding.
Holds individual meetings with each direct report for at least 30 minutes every month.
Reports and communicates with Director of Administration, relaying information and escalating office needs, employee relations, or other issues/challenges in a timely manner.
Influences across departments and senior staff.
Regularly interacts and engages with office lawyers to ensure strong practice support and proactively identify and address needs, sharing feedback across departments for continuous improvement.
Manages, facilitates, and supports lateral integration ensuring effective collaboration of firm resources for successful practice integration into the firm.
Plans, attends, and prepares agenda and materials for partner meetings, presenting on business and financial matters, as needed.
Partners with talent acquisition, practice group, and/or local office partners for lateral recruiting efforts and initiatives and onboarding of new associates.
Collaborates with OMP and marketing and business development on office marketing budget and client-facing and business development opportunities, which may include managing contracts for strategic utilization of sports tickets to maximize ROI.
Partners with various departments on office events and initiatives to maximize engagement and build/maintain a positive office culture.
Helps improve the firm's brand recognition in the community through civic involvement and local networking and collaborating with the firm’s Alumni team.
Partners with the firm's Real Estate leadership team and Operations on space planning to include refurbishing projects, moves, subleasing, space layout, plan review, construction RFPs and construction management and external use of office space.
Participates in firmwide initiatives with department leadership and senior management.
Serves as a key partner to the Director of Administration, contributing to one or more strategic functional areas within the department.
Manages complex workflows and broader impact.
Supports and drives efforts around billing and collections to optimize cash conversion and meet office goals.
Works collaboratively with Practice Group Directors to partner with lawyers to ensure the implementation of best practices in fiscal management.
Prepares, analyzes, and maintains accurate office administration and related office budgets for all areas of responsibility.

Requirements

Demonstrated ability to assume a leadership role and make decisions while fostering a teamwork environment.
Ability to adapt to changing priorities and maintain a productive and committed work effort, meeting deadlines and managing workload.
Demonstrated ability to communicate clearly and professionally, both orally and in writing.
Demonstrated ability to provide quality client service to both internal and external contacts regarding administrative matters of a complex nature.
Requires patience, creativity, discretion, and the ability to negotiate and influence change.
Demonstrated ability to effectively supervise others, including hiring, training, assigning work, managing performance, and counseling.
Ability to lead others in the development of a cohesive, effective work unit.
Basic understanding of local and national labor laws, HR practices, and legal requirements.
Possess knowledge of basic accounting and budgeting principles and the ability to track, organize, analyze, and report financial data clearly.
Elevated level of knowledge of MS Suite to prepare a variety of business communications.
Communicate effectively, both verbally and in writing, with clients, lawyers, business professionals, and external audiences.
Produce high-quality work and respond to correspondence in an efficient, timely, and professional manner.
Meet deadlines, manage competing priorities, and commit to meeting high standards.
Comply with firm policies and procedures.
Maintain confidences as required in a law firm environment.
Sedentary work, requiring occasional exertion of up to 10 pounds of force to lift, carry, push, pull, or move objects.
Involves sitting for extended periods, with occasional walking and standing, and occasional travel, both domestic and international.

Skills

Leadership
Administrative Excellence
Collaboration
Communication (Oral and Written)
Client Service
Negotiation
Supervision
Teamwork
Adaptability
Time Management
Labor Law Understanding
HR Practices Understanding
Legal Requirements Understanding
Accounting Principles
Budgeting Principles
Financial Data Analysis and Reporting
MS Suite Proficiency
Facilities Management
Design
Construction
Contract Negotiations
Project Management

Location

New York
Short Hills

Work Type

Hybrid

Experience Level

6 years’ management experience in a professional services or law firm environment, preferred.

Education Level

High School Diploma or GED
Bachelor’s degree in Business Administration, Finance or related field (Preferred)

Salary/Compensations

$171,668 - $227,465 per year

Benefits

Medical/dental/vision insurance
401(k)

About the Company

DLA Piper is, at its core, bold, exceptional, collaborative and supportive.
Our people are the backbone, heart and soul of our firm.
Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career.

Equal Opportunity

DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.