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About the Role

Coates Field Service, Inc. is seeking a Lead Right of Way Agent to manage people and complex acquisition projects on time and within budget, minimizing problems and disruptions. The role requires experience primarily in the surface right-of-way industry and the ability to work independently.

Responsibilities

• Shares partial responsibility for the management and supervision of field office staff and operations.
• Monitors bank accounts for project and field office, reviews deposits, withdrawals and other transactions.
• Represents the client at public meetings, regulatory hearings, and other presentations relating to the project.
• Reviews and evaluates the work of agents and junior agents.
• Assists in the mediation and resolution of issues between landowners, agents, clients, and subcontractors.
• Assists Right of Way Agents by making calls on resistant property owners and/or complex ownerships and their representatives.
• Assists in the preparation of project progress reports.
• Monitors project budget and prepares forecasts, expenses, milestones, and other reports for client and Coates corporate office.
• Trains junior agents and assures they understand and carry out their assigned duties.
• Testifies as expert witness in court during condemnation and other legal actions.
• Participates in interviews and terminations of field office personnel.
• Provides vital input to supervisor regarding staffing levels and recommends adjustments to personnel numbers in response to workload, budget, and schedule.
• Leads reviews of project files at project end, assures accuracy and organization, transmits or transports files to client in requested format.
• Contacts landowners throughout the project for a series of acquisition tasks.
• Explains project to landowners and answers their questions.
• Documents all contact with landowners (mail, telephone, e-mail, personal visits).
• Assimilates contact information and project activities, enters details into project database.
• Secures permission from landowner for various types of surveys and studies on and across public or private lands.
• Negotiates for option agreements, easements, tenant’s consents, and related agreements.
• Secures required subordination agreements.
• Obtains maps and tax roll information.
• Secures ownership information from a variety of sources.
• Records legal documents in appropriate county offices.
• Provides liaison between landowner and other contractors such as construction crews, inspectors, surveyors, archaeologists.
• Settles damages before, during, and after construction.
• Maintains assigned parcel files from beginning to end of project.

Requirements

• In-depth knowledge of legal terminology that applies to land acquisition.
• Ability to manage junior personnel in demanding environments.
• Knowledge of turnkey project management, from initial activities such as ownership research through negotiations, acquisition, relocation, construction, damage settlement, condemnation.
• Expertise in negotiations, conflict management, mediation.
• Capable of completing legal documents and forms such as easements and agreements.
• Knowledge of the sequence of processes required to complete acquisition.
• Ability to plot metes and bounds descriptions of property and read a variety of maps, electronic and paper.
• Ability to read and analyze engineering drawings and right of way plans in order to properly explain the taking.
• Ability to read, understand, and communicate property valuation information to landowners, as contained in formal real estate appraisals prepared by professional state certified appraisers.
• Ability to render independent land value judgments and determine when compensation beyond the value outlined in an appraisal is justified.
• Proficient in programs necessary to maintain documentation and produce reports.
• Understands technology of projects well enough to explain and discuss with property owners.
• Skilled in a variety of research methods, particularly internet, courthouse, and recorded documents.
• Knowledge of how to determine valuations of crops, trees, pastures, etc. for damage settlement.
• Oral and written communication skills must be above average, as well as the ability to interpret, analyze, and assimilate diverse bits of information.
• Must be computer literate, capable of maintaining detailed information in software programs such as Microsoft Word, Excel and Access, skilled in researching information on the internet and communicating via e-mail.

Skills

• Negotiations
• Conflict management
• Mediation
• Legal document preparation
• Property valuation
• Research methods
• Communication (oral and written)
• Microsoft Word
• Microsoft Excel
• Microsoft Access
• Internet research

Location

• New York, Rochester

Work Type

• Full-time

Experience Level

• Lead
• Senior

Benefits

• Medical
• Dental
• Vision
• STD/LTD
• Life insurance
• Paid time off
• Company paid holidays

About the Company

• Coates has a 76-year history providing comprehensive land acquisition and right of way services to municipalities, utilities, energy providers, and oil and gas companies nationwide.
• A national corporation, Coates has the depth of knowledge and the ability to respond to client needs in all 50 states.
• Coates is headquartered in Oklahoma City, Oklahoma, with regional offices located throughout the United States.
• It is our mission to provide professional, high-quality, cost-efficient land acquisition and right-of-way services our clients need, when and where they need us.

Equal Opportunity

• Coates hires the best candidates available for all positions, without regard to the individual's race, religion, or sexual preference or orientation.
• Coates is an Equal Opportunity Employer (EOE).