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About the Role

O’Brien+Ford PC is seeking an experienced Paralegal to join their collaborative team in Amherst, New York. This role is essential in supporting personal injury cases by managing medical records, drafting legal documents, and coordinating with attorneys, clients, and providers to ensure cases progress with clarity and care. The position is ideal for someone who brings legal precision and genuine empathy to their work in a respectful and focused workplace.

Responsibilities

• Secure, organize, and evaluate complex medical records to build strong case files.
• Identify missing documentation or treatment gaps and proactively follow up to ensure completeness and accuracy in case preparation.
• Prepare and file pleadings, motions, and legal correspondence in accordance with New York procedural requirements.
• Ensure all filings are legally compliant, timely, and aligned with the strategic direction of the case.
• Engage with clients during intake and throughout the case lifecycle, providing empathetic and informed communication.
• Maintain organized and up-to-date case files in both physical and digital formats.
• Assist attorneys with trial preparation, including exhibit indexing, witness list development, and preparation of courtroom materials.
• Collaborate closely with attorneys and fellow paralegals to ensure seamless case progression.
• Demonstrate strong follow-up habits, attention to deadlines, and a proactive approach to supporting the firm’s high standards of client service.

Requirements

• Minimum of 3 years of paralegal or litigation support experience, ideally within personal injury or civil litigation.
• Familiarity with medical record analysis, pleadings, and motion drafting is essential.
• Confident in managing complex case elements, including interpreting medical records, identifying evidentiary gaps, and supporting attorneys throughout the litigation process.
• Proven ability to manage a caseload of 75–100 active cases while balancing deadlines, documentation, and follow-up with precision and poise under pressure.
• Communicates clearly, professionally, and with empathy in both writing and speech, fostering trust with clients and working seamlessly with legal teams.
• A thoughtful fact-finder with sound judgment, a low-ego attitude, and a genuine desire to learn and support others in a respectful, drama-free environment.
• Committed to the success of a tight-knit legal team.
• Embraces in-office collaboration, ongoing mentorship, and high professional standards set by approachable leadership.

Skills

• Medical record analysis
• Pleadings drafting
• Motion drafting
• Case management
• Client communication
• Trial preparation
• Legal drafting
• Legal correspondence
• Documentation
• Follow-through
• Attention to detail
• Teamwork
• Collaboration
• Empathy
• Judgment

Location

• Amherst, New York
• Buffalo, NY

Work Type

• On-site
• Full-time

Experience Level

• Experienced Paralegal
• Minimum of 3 years of paralegal or litigation support experience

Salary/Compensations

• $60,000/year

Benefits

• Full health insurance (family coverage considered)
• 10 days (increasing to 15 days after 1 year of employment ) PTO annually
• 401(k) plan with 3% employer match

About the Company

• At O’Brien+Ford PC, we provide strategic, compassionate legal representation to individuals and families throughout Buffalo and the greater Western New York area who have suffered serious personal injuries.
• With decades of experience in motor vehicle accidents, slip and fall claims, and catastrophic injury litigation, our firm stands firmly on the principles of personalized service, trial readiness, and client respect.
• We are proud to be a small, dedicated team of attorneys and staff who prioritize quality over volume, ensuring that every client is treated like a person, not a case number.
• When someone chooses O’Brien+Ford PC, they receive legal advocates who stay by their side from the moment of injury through recovery.