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About the Role

The Program Operations Coordinator supports the operational execution of organizational priorities and day-to-day activities within the Science and Engineering Enablement Core (SEEC). This role coordinates operational processes, maintains systems and records, supports program implementation, and manages complex scheduling for the Director of the Autism Center. The coordinator is a key operational resource for activities related to contracts, personnel, budget, subscriptions, facilities, and project implementation.

Responsibilities

Coordinate operational processes across multiple teams, ensuring activities, approvals, documentation, and follow-up actions are completed accurately and on schedule.
Manage administrative operations including contracts, vendors, subscriptions, licenses, and other recurring organizational commitments.
Support personnel administration by coordinating hiring, onboarding, offboarding, and related processes in partnership with Human Resources.
Monitor operational spending, support the tracking of budgets v. actuals and maintain records and trackers to support effective planning and decision-making.
Manage complex scheduling and strategic calendar coordination for the Director of the Autism Center.
Coordinate office and facilities operations, including workspace management, logistics, and vendor requests.
Support projects and organizational initiatives through meeting coordination, documentation, action tracking, implementation support, and process improvement efforts.
Develop and maintain operational procedures, templates, and shared resources that promote consistency, efficiency, and organizational effectiveness.
Perform additional job-related duties as needed.

Requirements

Bachelor's degree required.
3–5 years of professional experience in operations, administration, program coordination, project coordination, nonprofit management, or a related field.
Strong organizational skills and demonstrated ability to manage multiple priorities simultaneously.
Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
Experience working collaboratively across teams and coordinating administrative or operational processes.
Excellent written and verbal communication skills with a high degree of professionalism.
Strong organizational skills, attention to detail, and commitment to follow-through.
Ability to work independently, exercise sound judgment, and manage competing priorities in a fast-paced environment.
Strong problem-solving skills and a proactive approach to identifying and addressing operational challenges.
Ability to handle sensitive and confidential information with discretion.
Curiosity about how organizations operate and a strong interest in developing expertise in nonprofit operations, program management, and organizational effectiveness.
Ability to build effective relationships with colleagues, vendors, and stakeholders across the organization.
Demonstrated ability to coordinate multiple projects and priorities simultaneously while working effectively across departments and stakeholders.

Skills

Microsoft Office Suite
Outlook
Word
Excel
PowerPoint
Teams
Organizational skills
Communication skills
Problem-solving skills

Location

Midtown Headquarters office

Work Type

Full-time
Hybrid

Experience Level

3-5 years of professional experience

Education Level

Bachelor's degree

Salary/Compensations

The salary range for the position is posted.

Benefits

Medical insurance
401(k)
Paid parental leave
Dependent care
Discounted tickets and entertainment perks programs

About the Company

Child Mind Institute is dedicated to transforming the lives of children and families struggling with mental health and learning disorders by providing them with the help they need.
We are the leading independent nonprofit in children's mental health.
We provide gold-standard evidence-based care, deliver educational resources to millions of families each year, train educators in underserved communities, and develop breakthrough treatments.

Equal Opportunity

Child Mind Institute is committed to fostering an inclusive and equitable workplace where all individuals are treated with respect and dignity.
We are proud to be an equal opportunity employer and prohibit discrimination and harassment of any kind.
Child Mind Institute is dedicated to ensuring accessibility and reasonable accommodations for individuals with disabilities or medical conditions.