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About the Role
Under general direction, the Student Worker for the Business Services Division will assist with developing and maintaining a consistent and effective reconciliation and monitoring system to ensure all system interfaces function as intended. Aids in investigating and resolving errors, mis-feeds, and other interface exceptions. This position reports to the Financial Manager, Accounts Payable & Travel. Work is restricted to college students. Priorities or class schedules to be submitted on a weekly basis. Work schedule and work adjustments subject to prior approval. Work is performed at the TDEM Headquarters located in Austin, Texas.
Responsibilities
- Learns the FAMIS accounting system to ensure maximum efficiency and effectiveness and to maintain the integrity of the agency’s account records.
- Helps enter TDEM invoices into AggieBuy and the TDEM ticketing system.
- Assists with keeping up with the Accounts Payable ticketing system.
- Work in SmartSheets to assist with pulling and creating reports as needed.
- Assists in maintaining a consistent and effective reconciliation and monitors system to ensure all system interfaces function as intended.
- Aid in investigating and resolving errors.
- Identifies discrepancies and report to management in a timely manner.
- Performs clerical duties, such as faxing documents, making copies, printing documents, scanning, preparing correspondence, coordinating, and scheduling meetings, scribing during meetings, retrieving mail, and messages.
- Provides support and contributes to Business Services projects.
- May shadow Business Services staff in different functions and roles to learn about the fundamentals of Finance.
- Face-to-face and person-to-person interactions are required.
- Maintains regular course of attendance during authorized work schedule.
- Performs other related duties as assigned.
- Ability to travel (0%).
Requirements
- Current student status with an institution of higher education or future student enrollment status for the upcoming school semester.
- All positions are security sensitive and are considered at-will status.
- Candidates for employment are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
- All positions are security-sensitive.
- Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Skills
- Strong organizational skills and ability to manage multiple projects simultaneously.
- Strong and effective communication skills.
- Ability to multitask.
- Proficiency in Microsoft Office, Microsoft Word. Microsoft Excel and other operating systems, and devices.
- Ability to understand and apply basic functions and roles of Business Services.
- Ability to anticipate, identify issues, and problem solve.
- Ability to communicate with tact and diplomacy.
Location
- Austin, Texas
Work Type
- Student Worker
- Onsite
Experience Level
- Student
Education Level
- Current student status with an institution of higher education or future student enrollment status for the upcoming school semester.
Salary/Compensations
- $15.00 hourly
Benefits
- This position is not eligible for benefits.
About the Company
- The Texas Division of Emergency Management (TDEM) is an emergency response entity, and this status can affect working hours, travel, and change in duties as needed.
Equal Opportunity
- Equal Opportunity/Veterans/Disability Employer.