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About the Role

The Billing Coordinator role is critical to maintaining the firm’s financial integrity and ensuring accurate, timely, and compliant billing for services rendered to clients. This role works closely with Partners to compile, manage and execute attorney billing and resolve billing-related issues in a fast-paced, collaborative environment.

Responsibilities

• Process and deliver a high volume of attorney client bills with accuracy and efficiency
• Review and edit pre-bills in response to attorney and support team requests
• Apply retainer and on-account credits under attorney direction and in line with Firm policy
• Handle write-offs in accordance with established Firm guidelines
• Execute complex billing tasks, including multi-discount and split-party billing, and produce electronic bills in a timely manner
• Submit invoices electronically and assist in resolving issues that might arise, ensuring a smooth client billing process
• Verify supporting billing documentation for accuracy, as required
• Investigate and resolve billing discrepancies and client inquiries with speed and professionalism
• Generate billing schedules and perform billing analysis as needed
• Serve as a key billing liaison between attorneys, secretaries, and clients
• Prepare and distribute monthly Partner reports and provide report comments for the Finance Committee and Partner-facing communications
• Participate in Partner and management meetings to review unbilled matter comments, matter on-accounts and e-billing issues
• Work closely with the Collections team to resolve accounts receivable issues and minimize credit balances
• Provide backup support to colleagues
• Maintain accurate, audit-ready records and support internal and external compliance efforts
• Help implement and refine billing systems and procedures to enhance efficiency and contribute to strategic special projects
• Support Finance during month-end and year-end billing cycles
• Perform other duties as assigned

Requirements

• Solid understanding of legal billing practices and experience with timekeeping and billing software
• Strong analytical, organizational, and problem-solving skills
• Excellent communicator with the ability to interact professionally with attorneys and support staff
• Proficient in Microsoft Office, particularly Excel
• High integrity, discretion, and a detail-oriented approach with a commitment to accuracy
• Capable of working independently and collaboratively in a team environment
• Skilled in using an accounting calculator
• Adept at prioritizing, planning, and managing multiple tasks to meet deadlines in a fast-paced environment
• Flexible and adaptable, with the ability to handle changing priorities and workload demands
• Willingness to work additional hours when necessary
• 1 to 2 years of billing experience in a large law firm required
• A minimum of 1 to 2 years of finance, accounting or e-billing experience in a law firm
• Knowledge of 3E billing system or comparable billing program

Skills

• Timekeeping software
• Billing software
• Microsoft Office
• Excel
• Accounting calculator

Location

• New York

Work Type

• Hybrid

Experience Level

• 1-2 years

Education Level

• High School diploma or GED equivalent
• Bachelor’s degree

Salary/Compensations

• $80,000 to $95,000

About the Company

• Simpson Thacher & Bartlett LLP is one of the world’s leading international law firms, established in 1884 with approximately 2,000 lawyers.
• The Firm provides coordinated legal advice and transactional capability to clients around the globe.
• The Billing team is responsible for overseeing the Firm's global billing function, ensuring compliance and consistency of billing practices, policies and procedures and supporting the partnership in achieving timely billing of inventory.

Equal Opportunity

• Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran’s status or any other legally protected status. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.