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About the Role

Support the day-to-day running of the Corporate Services function across EMEA/APAC regional offices, providing administrative, facilities, real estate, Health, Safety & Environment, travel, and operational support to the Corporate Services leadership team.

Responsibilities

• Process invoices, PO’s, Procurement Work Requests and expenses for EMEA/APAC real estate and facilities operations
• Monitor office and maintenance spend from our approved vendor list, and support onboarding of new vendors
• Support administration of Lease renewals and financial processing for EMEA/APAC offices
• Coordinate the purchase of branded supplies and administration of the business flower account
• Monitor Environmental compliance, providing support for environmental audits
• Maintain UK office notice boards, ensuring information is current on the company Fire Marshals and First Aiders, including booking relevant training
• Support desk assessments (DSE) process for offices, ensuring appropriate equipment is purchased
• Maintain and audit SharePoint data storage ensuring accurate records for the offices are kept up to date for contracts, leases, parking, lockers, seating plans etc.
• Maintain Corporate Services and HSE intranet pages, and manage reactive communications with PA group
• Act as point of contact for escalations for the travel management booking tool, for EMEA/APAC employees
• Act as point of contact for internal Helpdesk escalations for EMEA/APAC facilities needs
• Support troubleshooting, testing and issue resolution for the Corporate Services Helpdesk application
• Manage the Williams Lea offsite print process from start to end, ensuring SLAs are met, with no data breaches
• Maintain the Corporate Services disaster recovery plans
• Provide administration support for the EMEA/APAC offices local contacts, when appropriate
• Screen and distribute external switchboard calls to various departments and call centres
• Process and handle queries from all areas of the business and external contractors
• Remotely assist the Edinburgh office with business-as-usual operational tasks as required

Requirements

• Strong organizational skills with the ability to manage multiple tasks and deadlines
• Proficient in Microsoft office application incl. Outlook, Word, PowerPoint, Excel
• Ability to handle confidential or sensitive information appropriately
• High level of accuracy when inputting data, with the ability to prioritize workloads effectively
• Able to grasp new concepts quickly
• Strong oral and written communication skills
• Ability to build and maintain good working relationships across multiple teams, bands and jurisdictions
• Ability to make decisions, exercise judgement and use initiative while following procedures and policies

Skills

• Facilities and workplace operations knowledge
• Procurement systems
• Finance systems
• Helpdesk systems
• Ticketing systems
• H&S and Environmental experience
• Risk assessments
• Fire safety

Location

• EMEA
• APAC

Work Type

• Full-time
• Permanent
• In-Office Collaboration (at least 4 days per week)

About the Company

• Columbia Threadneedle Investments is intentionally built to help you succeed.
• Global team of 2,300 people.
• More than 550 investment professionals sharing global perspectives across all major asset classes and markets.
• Clients have access to a broad array of investment strategies, and capability to create bespoke solutions.
• Unwavering focus on clients and strong financial foundation connects enterprise businesses.
• Columbia Threadneedle is a people business, and its success is due to its talented people, who bring diversity of thought, complementary skills and capabilities.
• Committed to fostering an inclusive and performance-based culture where everyone can belong, grow, contribute and realise their potential.

Equal Opportunity

• Columbia Threadneedle Investments is an equal opportunity employer.
• We consider all qualified applicants without regard to racial or ethnic background, religion or belief, sex or gender, nationality, genetic information, age, sexual orientation, gender identity, disability, marital status, pregnancy or maternity or any other basis prohibited by law.
• Committed to fostering an inclusive and accessible recruitment process for individuals with disabilities.
• If you require a reasonable accommodation to aid your participation in the application or interview process, speak to your recruiter to discuss how we can support you.