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About the Role

Key Trial Lawyers is seeking a reliable and self-motivated legal assistant to work directly with attorneys, performing complex legal and administrative support duties. The ideal candidate is organized, professional, responsible, capable of working with limited supervision, and committed to meeting client needs.

Responsibilities

• Maintains and organizes physical and electronic client files, including medical records, billing records, and case chronologies.
• Requests, tracks, and organizes medical records, medical bills, and employment records; prepares HIPAA authorizations and records requests.
• Prepares medical chronologies and damages summaries in support of demand packages and case evaluation.
• Prepares, reviews, and edits legal correspondence and standard legal documents, including demand letters, discovery responses, and settlement documentation.
• Calendars and monitors critical deadlines, including statutes of limitations, Chapter 74 pre-suit notice periods, expert report deadlines, and EEOC/TWC charge and right-to-sue deadlines.
• Files legal documents with state and federal courts and administrative agencies.
• Manages attorney calendars, including scheduling appointments, depositions, mediations, and court dates.
• Assists in coordinating discovery, including calendaring, document production, deposition preparation, and preparation of exhibits.
• Communicates with insurance adjusters, medical providers, and records custodians on case status and documentation requests.
• Assists with lien and subrogation tracking, including health insurance, Medicare/Medicaid, and letters of protection.
• Coordinates with retained experts and treating providers on scheduling and document delivery.
• Conducts basic legal research and gathers relevant case information.
• Communicates professionally with clients, courts, and opposing counsel.
• Reviews and distributes incoming mail; screens telephone calls for attorneys.
• Greets clients and visitors in a professional and welcoming manner.
• Provides general administrative support to attorneys and staff as needed.

Requirements

• Associate's degree or equivalent work experience (Bachelor's degree preferred).
• Knowledge of general office practices and legal terminology.
• Strong organizational skills with the ability to handle multiple tasks, prioritize, and meet deadlines.
• Excellent oral and written communication skills.
• Ability to exercise sound judgment and maintain confidentiality.
• Proficiency in Microsoft Office, Outlook, legal case management software, and E-filing systems preferred.
• Experience in personal injury, medical malpractice, and/or plaintiff's employment law.
• Familiarity with medical records and medical billing terminology.
• Familiarity with state and federal court filing procedures and local rules.

Skills

• Legal terminology
• Organizational skills
• Multitasking
• Prioritization
• Deadline management
• Oral communication
• Written communication
• Judgment
• Confidentiality
• Microsoft Office proficiency
• Outlook proficiency
• Legal case management software proficiency
• E-filing systems proficiency

Location

• In person

Work Type

• Full-time
• 8 hour shift
• Monday – Friday

Experience Level

• 1 year (Preferred)

Education Level

• Associate's degree
• Bachelor's degree preferred

Salary/Compensations

• $24/hr

Benefits

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off
• Retirement plan

About the Company

• Key Trial Lawyers is a growing plaintiff's trial firm representing clients in personal injury, medical malpractice, and employment litigation.