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About the Role

The Office Coordinator provides comprehensive administrative and operational support to the Self-Governance Department. This position is responsible for coordinating office activities, maintaining records, supporting meetings and communications, and assisting with the implementation of Tribal Self-Governance initiatives. The Office Coordinator serves as a key point of contact for Tribal departments, federal agencies, community members, and other stakeholders while ensuring the efficient and confidential operation of the department.

Responsibilities

Coordinate office activities.
Maintain records.
Support meetings and communications.
Assist with the implementation of Tribal Self-Governance initiatives.
Serve as a key point of contact for Tribal departments, federal agencies, community members, and other stakeholders.
Ensure the efficient and confidential operation of the department.
Prepare reports, meeting agendas, and correspondence professionally.
Coordinate meetings, events, and logistical arrangements.
Prepare reports, correspondence, presentations, and other business documents.
Process purchase orders, invoices, budget tracking, vendor coordination, or other financial and procurement-related activities.
Administer grants from pre-award through closeout, including financial tracking, reporting, and stakeholder coordination.

Requirements

Knowledge of office administration principles and practices.
Understanding of Tribal sovereignty, self-governance and Native American governmental structures preferred.
Experience maintaining confidential records, databases, spreadsheets, and electronic filing systems.
Knowledge of records management and document retention practices.
Ability to handle sensitive information discreetly.
High degree of accuracy in maintaining records, databases, spreadsheets, and electronic filing systems.
Strong knowledge of records management and document retention practices.
Ability to handle sensitive information with the utmost confidentiality and discretion.
Strong organizational, time management, and multitasking skills in a fast-paced environment.
Excellent written and verbal communication skills including group presentations.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management software.
Ability to interpret and apply policies, procedures, and regulations.
Ability to adapt to changing technologies and office systems.
Experience in federal procurement processes.
Experience managing federal deadlines.
Experience working with grant management software required.
Familiarity with AmpliFund/Euna Solutions strongly preferred.

Skills

Office administration
Records management
Document retention
Confidentiality
Organizational skills
Time management
Multitasking
Written communication
Verbal communication
Group presentations
Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Office management software
Problem-solving
Decision-making
Independent work
Collaborative work
Policy interpretation
Procedure interpretation
Regulation interpretation
Adaptability to technology
Meeting coordination
Event coordination
Logistical arrangement
Report preparation
Correspondence preparation
Presentation preparation
Business document preparation
Purchase order processing
Invoice processing
Budget tracking
Vendor coordination
Financial tracking
Grant administration
Stakeholder coordination

Location

On-site

Work Type

On-site
Full-time

Experience Level

Minimum of three (3) years of office management or administrative experience
Minimum of five (5) years of office management or administrative experience

Education Level

Associate’s degree in business administration, public administration, office management, or a related field
High school diploma or equivalent

About the Company

The Mohegan Tribal Government is committed to Native American Preference.

Equal Opportunity

Equal Opportunity Employer.