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About the Role
The Intellectual Property Project Assistant II provides administrative support to the IP Prosecution, Transactions & Strategy practice group attorneys and support staff. This position assists with departmental file organization and maintenance as well as basic document creation. The Intellectual Property Project Assistant Project Assistant II works under immediate supervision and relies on instructions and pre-existing guidelines to perform the essential functions of the job.
Responsibilities
- Prepare time sensitive client reporting letters for various U.S. Patent and Trademark Office (USPTO) actions and submissions and assist with client reporting for international IP matters
- Assist with the invoice intake and billing process including saving files to the Firm’s document management system (DMS) and submitting through Chrome River
- Collaborate with IP Legal Practice Specialists/IP Filing Specialists and the Information Governance department to open new client matters
- Maintain client folders within the DMS including uploading, organizing and archiving documents
- Download patent materials from the USPTO and compile client document files
- Review various USPTO communications for accuracy
- Upload/download patent-related documents, correspondence, and data to and from client systems and databases
- Assist IP Filing Specialists and IP Paralegals prepare and file patent applications, information disclosure statements, issue fee payments and fee address forms
- Assist with new client intake and transfers
- Assist IP Filing Specialist in preparing and filing US formality document with the USPTO
- Assist IP Filing Specialists in preparing corrected formality documents for filing with the USPTO
- Review and update dockets daily
- Assist in performing status checks
Requirements
- At least three (3 years of related work experience
- Ability to work effectively in a fast-paced environment
- Ability to learn new concepts and skills quickly
Skills
- Knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint and Word)
- Strong written and verbal communication skills
- Strong organizational skills
- Strong attention to detail
Location
- N/A
Work Type
- Full-time
Experience Level
- 3+ years of related work experience
Education Level
- High school diploma
Salary/Compensations
- $59,000 - $86,000
Benefits
- Comprehensive benefits package
- Discretionary bonus
About the Company
- McDermott Will & Schulte is a leading global law firm that brings together more than 1,700+ lawyers and 1,400 business professionals.
- We celebrate excellence, collaboration, and community and have been recognized as a top workplace by USA Today, Fortune, The American Lawyer, Vault and others.
- We are also certified by Great Place to Work.
- At McDermott, we don’t just invest in your future, we accelerate your career – wherever it may lead.
- That includes supporting you both in and outside of the office.
- A firm where everyone belongs: Our award-winning culture prioritizes warmth and authenticity — we encourage you to be yourself!
- Enthusiasm for all perspectives: We’re smarter and stronger when everyone has a voice and a seat at the table. We welcome unique viewpoints and ideas, and we make opportunities for you and your career to thrive.
- Support to feel your best and do your best: Wellness is integral to building a successful career and a rich life. That’s why our benefits program supports your physical, emotional, mental, and financial health, with an emphasis on work-life balance.
- Real rewards for real work: We offer generous compensation packages that recognize hard work and excellence.
Equal Opportunity
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The above statements are intended to describe the general nature and level of the work being performed by people within this classification. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of employees assigned to this job.