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About the Role

The Commercial Income Coordinator is responsible for coordinating and recovering supplier commercial income, ensuring rebates, supplier incentives, credits, and other contractual income are accurately tracked, claimed, reconciled, and collected. This role supports commercial performance through accurate reporting, forecasting, and income recovery while maintaining robust financial controls.

Responsibilities

• Maintain the supplier rebate register and commercial income tracker.
• Monitor supplier spend against rebate agreements.
• Contact suppliers to confirm rebate entitlement, spend levels, and payment schedules.
• Prepare and submit rebate claims in accordance with contractual agreements.
• Chase outstanding rebate payments.
• Resolve rebate queries with suppliers.
• Work with Accounts Payable and Finance to process rebate invoices, supplier credit notes, rebate payments, and supplier statements.
• Ensure all commercial income is correctly allocated.
• Support reconciliation of supplier rebate accounts.
• Investigate payment discrepancies.
• Analyze supplier spend against contractual rebate agreements.
• Identify missed commercial income opportunities.
• Support Procurement Managers by validating supplier commercial performance.
• Maintain accurate commercial forecasts.
• Highlight risks and opportunities to maximise supplier income.
• Maintain supplier rebate agreements.
• Upload and maintain rebate contracts within Coupa.
• Monitor contract expiry dates.
• Ensure rebate terms remain aligned to current supplier agreements.
• Maintain supporting documentation.
• Maintain the Procurement Rebate Tracker.
• Produce monthly reports covering rebates earned, rebates received, outstanding claims, aged debt, and forecast commercial income.
• Highlight risks and opportunities.
• Liaise with suppliers regarding rebate calculations, spend reports, credit notes, and payment queries.
• Build effective working relationships with supplier finance teams.
• Maintain accurate audit records.
• Ensure documentation supports internal and external audit requirements.
• Ensure rebate administration complies with Procurement and Finance controls.

Requirements

• Administration experience
• Strong Excel skills
• Experience maintaining trackers
• Excellent attention to detail
• Ability to reconcile financial information
• Strong organisational skills
• Procurement experience
• Finance or Accounts Payable experience
• Experience using Coupa
• Experience managing supplier rebates or commercial income

Skills

• Excel
• Coupa

Location

• Heathrow

Work Type

• Full-time

Experience Level

• Not specified

Education Level

• Not specified

Salary/Compensations

• £27,000 - £31,000 per annum

Benefits

• 24/7 GP service for employee and immediate family
• Mental Health support and Life Event Counseling
• Get Fit Programme
• Financial and legal support
• Cycle to work scheme
• Perks at Work employee app with discounts, gift cards, cashback, and exclusive offers
• Access to resources and tools on topics ranging from family and life to health, money, and work
• Online chat or telephone service for urgent support in a crisis

About the Company

• ABM (NYSE: ABM) is one of the world’s largest providers of integrated facility, engineering, and infrastructure solutions.
• Over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience.
• ABM serves a wide range of market sectors including commercial real estate, aviation, mission critical, and manufacturing and distribution.
• With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals.
• Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world.
• ABM: Driving possibility, together.

Equal Opportunity

• ABM are committed to employment practices that promote diversity and inclusion in employment regardless of age, disability, gender reassignment, sex, marriage and civil partnership status, pregnancy and maternity status, race, religion or belief.
• We are proud members of the Armed Forces Covenant Employer Recognition Scheme.