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About the Role

Gerber Ciano Kelly Brady LLP is seeking a Legal Assistant with 3+ years of experience to support Downstate NY Litigation. The Legal Assistant will provide advanced administrative and legal support across our firm’s footprint, ensuring the smooth operation of case management, document preparation, and client coordination.

Responsibilities

• Provide comprehensive administrative and legal support, including drafting and preparing litigation documents such as correspondence, pleadings, discovery demands/responses, motions, subpoenas, and settlement documents.
• Assist with electronic filing in State and Federal Courts, maintaining client confidentiality and secure document handling.
• Communicate with courts, clients, experts, opposing counsel, and co-counsel, keeping attorneys updated on case status and tracking deadlines.
• Manage attorney calendars, proactively handling scheduling, appearances, depositions, and coordinating with court reporters and interpreters as needed.
• Open and close files, ensuring organized and accessible documentation; scan, save, and file documents in the firm’s document management system.
• Perform data entry, process expense reports, check requests, and manage large mailings; assist with document formatting, proofreading, and editing to ensure clarity and accuracy.
• Transcribe dictation, type documents, and arrange travel accommodations as necessary.
• Record and securely store client information, assisting with attorney marketing tasks and supporting overflow work for other attorneys as needed.
• Collaborate on team projects, follow office workflow procedures for maximum efficiency, and perform general administrative and clerical duties as required.

Requirements

• 3+ years of experience in general litigation
• Familiar with Downstate Litigation
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Teams.
• Highly proficient with case management systems and other software applications.
• Knowledge of State and Federal Court E-Filing.
• Proficient in multi-tasking, with strong attention to detail, excellent communication, and organizational skills.
• Ability to anticipate schedules and deadlines, moving projects forward proactively.
• Exemplary planning, prioritizing, and time management skills.
• Able to work under deadlines and maintain flexibility to meet unforeseen demands; experience in a high-volume work environment is a plus.

Skills

• Microsoft Office
• Word
• Excel
• PowerPoint
• Teams
• Case management systems
• State and Federal Court E-Filing
• Multi-tasking
• Attention to detail
• Communication
• Organizational skills
• Planning
• Prioritizing
• Time management

Location

• Downstate NY

Work Type

• Full-time

Experience Level

• 3+ years of experience

Education Level

• Associate’s degree or higher preferred

Salary/Compensations

• Commensurate with experience and skill set

Benefits

• Health insurance
• Life insurance
• Short-term disability insurance
• Long-term disability insurance
• 401(k) with generous vested match
• Flexible work options
• Paid time off

About the Company

• At Gerber Ciano Kelly Brady, we're building something different. We believe in a new legal services model — one unrestrained by the traditional billable hour and driven instead by exceptional client service, innovative technology, creativity, efficiency, and unparalleled value.
• Our mission is to create a community of legal service providers who are passionate about what they do and committed to doing it better.
• We approach our work through teamwork, continuous process improvement, alternative service models, and cutting-edge technology.
• Our team is composed of diverse individuals from a wide range of socio-economic, cultural, geographic, and educational backgrounds — and we believe that diversity of perspective is one of our greatest strengths.
• We put our people first and communicate openly. We share goals, success, and accountability — no individual agendas. We treat everyone with respect and humility. We maximize every opportunity, embrace change, and always look for yes. We nurture creativity, growth, and a little weirdness — because a great team is also a great community.
• We are deeply committed to the growth and development of every member of our team. At GCKB, professional development isn't a perk — it's a priority. We invest in our people through ongoing learning opportunities, mentorship, and a culture that actively supports each team member in pursuing their individual career goals.
• In areas involving litigation, we are a trial firm. As a result, we are committed to and invest in training the next generation of trial lawyers.