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About the Role

Provide high-quality legal and administrative support to a Partner and team of lawyers, ensuring efficient practice operations and an exceptional client experience. Become a trusted member of the practice, managing competing priorities with professionalism, initiative, and attention to detail. Contribute to a collaborative Legal Assistant community with opportunities for wellbeing, diversity, inclusion, professional development, and social connection.

Responsibilities

Proactively manage complex inboxes, diaries, meetings, and travel arrangements.
Coordinate matter administration, including engagement processes, compliance requirements, and file management.
Build strong relationships with clients and support client events and business development activities.
Manage billing processes from end to end, ensuring invoicing requirements and deadlines are met.
Prepare and format correspondence, presentations, reports, and other legal documents.
Coordinate document production and assist with the delivery of client work.
Provide guidance and support to junior team members and contribute to broader practice administration as required.

Requirements

3-8 years of experience as a Legal Assistant or Legal PA within a law firm environment.
Demonstrated experience supporting a Partner and team of lawyers in a fast-paced practice.
Proven end-to-end billing experience; exposure to Aderant will be highly regarded.
Strong proficiency across the Microsoft Office suite.
Confidence working with legal systems and technology.
Excellent organizational and time management skills.
Exceptional attention to detail.
Ability to manage multiple priorities while remaining calm, responsive, and client-focused.
Proactive and collaborative approach.
Confidence to work independently when required.
Professionalism, discretion, and a can-do attitude.

Skills

Microsoft Office Suite proficiency
Legal systems and technology
Organizational skills
Time management skills
Attention to detail
Client focus
Proactive approach
Collaborative approach
Independent work capability
Professionalism
Discretion

Location

Sydney

Work Type

Full-time
Hybrid (one day work from home per week)

Experience Level

3-8 years experience

Benefits

Flexibility to work from home one day per week
Opportunities to contribute to wellbeing initiatives
Opportunities to contribute to diversity and inclusion initiatives
Opportunities to contribute to professional development initiatives
Opportunities to contribute to social connection initiatives
Professional but relaxed work environment
Dress for your day and in your own style
Support for wellbeing and mental wellness
Support for work/life balance
Open environment where everyone can bring their whole selves to work
Opportunities to participate in social activities
Opportunities to participate in diversity and inclusion networks
Opportunities to participate in charitable initiatives

About the Company

Global reach with a local feel, having 31 offices and 1500 lawyers across Asia Pacific, Europe, Africa, and the Middle East.
Offers exposure to domestic, international, and multi-jurisdictional high-profile work.
Diversified business with legal services at the core, complemented by offerings like Brook Graham and Vario flexible services.
Professional yet relaxed firm culture.
Promotes practices that support wellbeing, mental wellness, and work/life balance.
Proud of a leading reputation for diversity and inclusion.
Created an open environment where everyone can bring their whole selves to work.