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About the Role

The Executive Assistant will partner with the CEO to provide professional support on executive-level administrative duties, project coordination, event management, stakeholder management, communications, and support for the Executive Office. In an agile environment, this role invites you to amplify your influence by proactively leveraging diverse talents across various initiatives to achieve shared objectives.

Responsibilities

Prepare the CEO for internal and external meetings and events with various stakeholders, including meeting preparation, agenda management, and follow-ups.
Research and create briefs, pitch decks, and other meeting and presentation materials.
Occasionally stand in for the CEO.
Manage the CEO’s calendar, including making travel arrangements and reconciling expenses, exercising discretion in committing time and evaluating needs.
Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives.
Draft emails, letters, reports, and other correspondence on behalf of the CEO.
Keep the CEO advised of time-sensitive and priority issues, ensuring proper follow-up.
Liaise between the CEO and the Executive Team to support communication and collaboration.
Manage logistics for events for the CEO and the Executive Office.
Provide administrative support to the Executive Office.
Perform other duties as assigned.

Requirements

Bachelor’s degree or equivalent experience.
Minimum 3+ years experience working as an Executive Assistant or providing advanced support to senior executives or experience in a role focused on operational excellence.
Excellent analytical, communication (written and verbal), and project management skills.
Solid experience in managing high-level relationships with discretion and handling sensitive and confidential information.
Strong leadership and innovative problem-solving, decision-making, conflict resolution, time management, and motivational skills.
Proficiency with office productivity tools and an aptitude for learning new software and systems.
Ability to take initiative, set priorities, and multi-task in a dynamic work environment while maintaining efficiency and excellence.
Highly organized, strong follow-through, and excels at thinking proactively.
Ability to work collaboratively within an organization.
Previous experience at organizations with resource limitations and a proven track record of maximizing existing resources while optimizing for efficiency and impact.
Positive attitude, show concern for people and community, and demonstrate self-confidence, common sense, and excellent listening skills.
Takes a solutions-based, collaborative approach to drive change in work and navigate challenges.
Quick learner, eager to continually strengthen their understanding of Rethink’s work.
Must embrace the mission and core values of Rethink Food.

Skills

Google Workspace proficiency
Tableau proficiency (ideal)
Adobe Photoshop proficiency (ideal)
Canva proficiency (ideal)
Social media platforms proficiency (ideal)

Experience Level

3+ years

Education Level

Bachelor's degree or equivalent experience

Salary/Compensations

$75,000 - $90,000

Benefits

Medical insurance
Dental insurance
Vision insurance
Disability insurance
Life insurance
Paid Time Off (PTO)
Paid holidays
Two weeks per year for organization-wide office closure
Retirement plan with employer match
Progressive parental leave plan
Free nutritious lunch every day

About the Company

Rethink Food is a chef-led nonprofit partnering with restaurants to better feed communities.
Through strong partnerships with local restaurants and community-based organizations, we work with a responsive, hyperlocal network that provides culturally celebrated, nutritious meals.
Since 2017, we've served over 35 million meals and reinvested more than $157 million into local economies.
Our work falls into three core areas: Building the Network, Setting the Example, and Advocating for Change.

Equal Opportunity

Rethink Food is proud to be an Equal Opportunity Employer.
We do not discriminate on the basis of race, color, creed, religion, gender (including gender identity or expression), pregnancy, childbirth or related medical conditions, sexual orientation, marital status, domestic violence, sexual violence or stalking victim status, ancestry, national origin, alienage or citizenship, age, disability, military or veteran status, genetic information or predisposing genetic characteristic, or other protected status.
The organization is an Equal Opportunity Employer, drug-free workplace, and complies with ADA regulations as applicable.