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About the Role

The Assistant Project Manager assists the project team with the administration and management of construction project activities. This role may also involve overall responsibility for smaller projects.

Responsibilities

• Assist with job office setup.
• Collaborate with the Project Manager and Estimator during the preconstruction phase, assisting with the GMP process and providing input on General Conditions.
• Vet assigned scopes of work during the preconstruction phase (Estimating).
• Understand Budget vs. Cost concepts and their relation to project abstract and monthly cost reconciliation.
• Assist in documenting claims and litigation.
• Perform Cash Flow Projections and Forecasting Costs.
• Assist the Project Manager or be solely responsible for writing scopes of work, preparing exhibits, and preparing subcontracts and Purchase Orders with PM/PX direction.
• Assist the Project Manager with cost control measures.
• Prepare External Change Order Requests for submission to the Owner.
• Manage and audit Subcontractor Tracking Logs.
• Manage Subcontractor Monthly Invoicing.
• Prepare Pay Applications for submission.
• Prepare Purchase Orders as needed.
• Negotiate Change Orders with subcontractors.
• Assist the Project Manager or be solely responsible for problem resolution on specific project issues.
• Assist Superintendents in implementing the project safety program.
• Work closely with the APE, PE, or SPE in the initial setup of CMiC, including the Submittal Log Registry.
• Oversee the APE, PE, and SPE to ensure Submittal Logs are current in CMiC and the submittal process is managed properly.
• Assist the project team with the initial setup of PlanGrid to organize contract documents.
• Oversee the APE, PE, and SPE to ensure RFI Logs are current in CMiC and distributed appropriately.
• Oversee the APE, PE, and SPE to ensure RFIs are posted to PlanGrid and as-builts are accurate.
• Manage PE's and SPE's to ensure the Material Procurement Log is maintained and deliveries align with the P6 schedule.
• Oversee the contract closeout process (O&M manuals, As-Builts, etc.).
• Represent WEO at Owner, Subcontractor, and coordination meetings.
• Attend project meetings and assist in preparing and distributing meeting minutes.
• Review meeting minutes for accuracy and content before distribution.
• Create and organize all closeout binders.
• Attend and participate in WEO Quarterly Risk Management (QRM) Trainings.
• Participate in WEO networking events.
• Participate in all PM Round Tables.
• Mentor and train APE's, PE's, and SPE's on the project team.
• Oversee and manage the process to obtain costs from subcontractors for extra work.
• Prepare, review, and distribute Change Order Requests for all Subcontractors, ensuring costs are logged and stored.
• Manage and negotiate External Change Orders with the Owner.
• Forecast all costs (revenue) and projected fee with the Monthly Reconciliation Report on projects where acting as Project Manager.
• Assist the Project Manager in providing information that could affect the Monthly Reconciliation Report accuracy and forecasts on projects where not acting as Project Manager.
• Ensure timely delivery of project equipment and materials by managing PE's and SPE's.
• Coordinate with the project team to align subcontract award dates with required material on-site dates.
• Oversee the entire submittal process with subcontractors and the design team.
• Oversee the APE, PE, SPE to ensure the document log is maintained, current, and distributed.
• Assist with the preparation and distribution of overall project schedules and 8-week look-ahead schedules.
• Identify conflicts in contract documents and issue Requests for Information (RFIs).
• Work with the project team to find practical solutions to field problems or conflicts before issuing RFIs, considering schedule and cost impacts.
• Oversee the APE, PE, SPE to track outstanding RFIs and expedite responses.
• Assist Project Superintendents in providing safety orientation to field workers.
• Assist Project Superintendents with generating and issuing incident reports.
• Oversee the APE, PE, SPE to ensure all Injury and Illness Prevention Plans (IIPP) documents are submitted.
• Oversee the APE, PE, SPE to ensure all Job Hazard Analysis (JHA) plans are submitted.
• Create the first draft of the project's Site Specific Quality Plan (SSQP).
• Schedule pre-installation meetings with PE's, SPE's, and Project Superintendents.
• Oversee the PE or SPE leading weekly BIM meetings and assist in developing a coordinated model.
• Potentially manage the entire BIM coordination process.
• Oversee and manage the design of project required mock-ups and obtain acceptance.
• Develop an Owner training schedule for subcontractor training.
• Ensure video recording for training is completed and transmitted to the Owner.
• Oversee and manage the punch list process to ensure 100% completion within 30 days of turnover.
• Participate in initial and/or acceptance walks with the Architect/Owner.

Requirements

• Four-year degree in Construction Management, Engineering, Architecture or equivalent experience in a related field.
• Minimum of 4-6 years of relevant project management experience, as an Assistant Project Engineer, Project Engineer, Senior Project Engineer or equivalent.
• Proficiency in basic computer skills (MS Word, Outlook, etc.).
• Advanced understanding of scheduling, CMiC, Excel, etc. applications.
• Thorough understanding of construction administration processes, including contracts, construction documents, schedules, RFIs, submittals and material procurement.
• Advanced proficiency in P6 and CMiC applications.
• Effective oral and written communication skills.
• Effective negotiation skills.
• Effective time management and organization skills.
• Proficiency in Microsoft Project or P6 Scheduling Software and Project Management Software, such as Prolog, Viewpoint, CMiC or equivalent applications.
• Proficiency in daily software tools, such as Bluebeam, Plan Grid, Safety Mojo, BIM 360 Glue, etc.
• Demonstrated knowledge and understanding of various construction delivery methods, market sectors, the construction administration process, building trades, technical aspects of construction including means and methods, materials, building systems, planning, scheduling, estimating, owner and architect relations.
• Completion of OSHA 30-Hour Safety Course.
• First Aid and CPR certified.

Skills

• Supervising projects with a budget range of $1M - $10M.
• Effective written and verbal communication skills.
• Initiative, desire for increased responsibility, and willingness to learn.
• Emotional maturity, punctuality, and dependability.
• Ability to motivate and contribute to teamwork/morale.
• Desire and willingness to progress to the Project Manager role.
• Ability to establish and maintain positive working relationships.
• Alignment with and promotion of WEO Corporate Values.
• Fair and consistent administration of company policies.
• On-boarding and training for subordinates.
• Participation in WEO committees and policy/procedure establishment.
• Mentoring, coaching, and training subordinates.
• Proficiency in basic computer skills (MS Word, Outlook, etc.).
• Advanced understanding of scheduling, CMiC, Excel, etc. applications.
• Thorough understanding of construction administration processes.
• Advanced proficiency in P6 and CMiC applications.
• Effective negotiation skills.
• Effective time management and organization skills.
• Proficiency in Microsoft Project or P6 Scheduling Software and Project Management Software.
• Proficiency in daily software tools (Bluebeam, Plan Grid, Safety Mojo, BIM 360 Glue, etc.).
• Knowledge of various construction delivery methods, market sectors, construction administration, building trades, technical aspects of construction, planning, scheduling, estimating, and owner/architect relations.
• OSHA 30-Hour Safety Course completion.
• First Aid and CPR certification.

Location

• Austin, TX

Work Type

• Full Time
• On-site

Experience Level

• 4-6 years of relevant project management experience

Education Level

• Four-year degree in Construction Management, Engineering, Architecture or equivalent experience

Benefits

• 100% ESOP
• Competitive Pay
• Bonus Program
• Medical/Dental/Vision Insurance
• PTO/Sick
• 100% Life Insurance
• 401(K) with Match
• Student Debt Program

About the Company

• W.E. O’Neil is committed to an inclusive environment for all employees and applicants.

Equal Opportunity

• W.E. O’Neil is committed to an inclusive environment for all employees and applicants and will make all employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status.