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About the Role

The Contracts Administrator is responsible for drafting, vetting, and negotiating editorial acquisition contracts, supporting the editorial team and author community with contractual and royalty queries, and managing reversion-related inquiries.

Responsibilities

• Collaborate with the global Editorial team to process, draft, and negotiate acquisition contracts.
• Draft agreements using precedents and negotiate terms with agents and/or authors in collaboration with Editorial partners.
• Prepare, draft, negotiate, process, and administer audio rights amendments and other secondary documentation.
• Perform data and rights entry in the title management system.
• Manage and research author queries regarding royalty payments and statements.
• Process rights reversion queries and documentation, acting as the primary contact for these inquiries.
• Research, manage, and respond to queries related to sales after reversion.
• Manage the process for Author Estates and associated payments.
• Collaborate with internal teams on process management, continuous improvement, and streamlining.
• Perform other tasks as requested.

Requirements

• B.A. or equivalent, plus a minimum of 2 years of professional-level experience.
• Experience in drafting and negotiating contracts.
• A good understanding of legal principles and terminology, ideally within publishing.
• Excellent negotiation skills and good judgment.
• Excellent writing and communication skills.
• Proficient in word processing, proprietary applications, databases, and IT systems.
• A team player with highly developed organizational, analytical, and problem-solving skills.
• Excellent interpersonal skills with the ability to engage internal and external stakeholders positively.
• Excellent work ethic.
• Ability to prioritize, handle multiple tasks, and tolerate ambiguity.
• Leadership potential.

Skills

• Negotiation
• Contract Drafting
• Contract Negotiation
• Legal Principles
• Legal Terminology
• Word Processing
• Database Management
• IT Systems Proficiency
• Organizational Skills
• Analytical Skills
• Problem-Solving Skills
• Interpersonal Skills
• Communication Skills
• Writing Skills

Location

• 22 Adelaide Street West, Toronto

Work Type

• Hybrid
• Contract

Experience Level

• 2+ years professional-level experience

Education Level

• B.A. or equivalent

Salary/Compensations

• $60,000-$65,000

About the Company

• Harlequin is a leading publisher of commercial fiction and narrative nonfiction, publishing over 100 titles monthly with global reach.
• The company encompasses recognizable imprints across various genres and is home to award-winning authors.
• Harlequin is a division of HarperCollins Publishers, the second-largest consumer book publisher globally.
• Harlequin titles are published in 17 countries and 16 languages through HarperCollins’s global publishing program.
• HarperCollins Canada is known for its list of bestselling and award-winning authors and aims to publish the best books of their generation.
• HarperCollins Canada is responsible for the sales, marketing, and publicity of global HarperCollins titles.

Equal Opportunity

• HarperCollins Canada and Harlequin are Equal Opportunity Employers committed to equal employment opportunities.
• Employment decisions are based on job requirements and candidate qualifications, irrespective of other factors unrelated to job performance.
• HarperCollins Publishers is committed to providing reasonable accommodation for qualified individuals with disabilities in the job application and interview process.