Impress employers and recruiters.
Choose from hundreds of resume examples.

Target Resume Now

About the Role

The Billing Specialist, Wealth supports the accurate and timely processing of advisory fee billing across HUB's wealth management client base. This entry-level role is well-suited for a detail-oriented candidate looking to build a career in financial services operations, assisting with the full billing cycle for wealth advisory fees, including invoice creation, distribution, fee reviews, reconciliation, and reporting.

Responsibilities

Prepare and distribute advisory fee invoices to wealth management clients on a monthly and quarterly basis.
Calculate fees based on established fee schedules, current AUM data, and contractual billing arrangements.
Ensure invoices are accurate, complete, and issued within billing cycle deadlines.
Maintain organized records of issued invoices and client billing history.
Conduct periodic fee reviews to verify that billed amounts align with executed client contracts and fee schedules.
Identify and flag discrepancies between contracted rates and amounts billed, escalating for resolution as appropriate.
Support the maintenance of fee schedule documentation and ensure records reflect current contractual terms.
Assist in auditing billing configurations in Orion against client agreements on a recurring basis.
Assist with quarterly and monthly advisory fee billing runs in Orion across wealth management client accounts.
Support the maintenance of household structures and billing parameters in Orion in alignment with client agreements.
Coordinate with custodians (Charles Schwab, Fidelity, TIAA-CREF) to obtain accurate asset data and confirm fee collection.
Reconcile billed advisory fees against custodian feeds and Orion records, identifying and escalating discrepancies in a timely manner.
Process fee adjustments, credits, and write-offs in accordance with approval workflows and company policy.
Monitor outstanding receivables and follow up on unpaid or disputed invoices with advisors and custodian contacts.
Document billing exceptions and resolutions for audit trail purposes.
Support month-end close activities related to advisory fee revenue recognition and deferred billing.
Generate and distribute billing reports and aging summaries for management review.
Collaborate with the accounting team to ensure billing activity is accurately reflected in the general ledger.
Assist with ongoing billing centralization initiatives, including data migration, process documentation, and workflow standardization across entities.
Support implementation and testing activities related to new billing platforms and system enhancements.
Participate in process improvement efforts and contribute to building scalable billing operations as the platform grows.

Requirements

No prior billing experience required; 0–1 years of experience in billing, accounts receivable, accounting, or a related field preferred.
Clear written and verbal communication skills.
Ability to manage competing priorities and meet deadlines during peak billing periods.
Eagerness to learn in a fast-paced, growing environment.

Skills

Microsoft Excel (intermediate: VLOOKUP, XLOOKUP, pivot tables, formulas)
Orion (or comparable billing/portfolio management platform) — training provided
Custodial platform familiarity: Charles Schwab, Fidelity, TIAA-CREF (preferred, not required)
General ledger and accounting systems
Attention to detail and data accuracy
Time management and prioritization in a high-volume environment

Location

Hybrid

Work Type

Hybrid
Full-time

Experience Level

Entry-level
0-1 years

Education Level

Associate's or Bachelor's Degree in Accounting, Finance, or Business Administration preferred; equivalent coursework or work experience considered

Salary/Compensations

$25.00-$28.85 per hour

Benefits

6% yearly discretionary bonus
Medical insurance
Vision insurance
Dental insurance
401(k) plus match
Company Paid STD
Life Insurance
Parental leave
2 weeks of vacation
Sick leave
Personal days
Floating holidays

About the Company

HUB is a global insurance and employee benefits broker, providing a broad array of property, casualty, risk management, life and health, employee benefits, investment and wealth management products and services.
We lead our communities with integrity, driven to make things better, both now and in the future. We serve, inspire, and thrive while maintaining an entrepreneurial spirit. We innovate, collaborate, and achieve success together, focused on the tomorrows for all.

Equal Opportunity

HUB International Limited is an equal opportunity employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations.
E-Verify Program
We endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the recruiting team HUBRecruiting@hubinternational.com. This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.