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About the Role
This role involves central administrative tasks in HR, including maintaining personnel records, digitizing files, and supporting payroll preparation. You will also provide first-level support to employees, manage applicant data, and assist with contract creation, contributing to smooth HR operations.
Responsibilities
- Perform central administrative tasks in HR, maintain personnel records, and ensure structured documentation.
- Digitize personnel files through scanning and inputting into the HR system (Personio).
- Assist in preparing and reviewing payroll, checking personnel data for accuracy and timeliness.
- Act as the first point of contact for employees via the HR inbox, answering simple queries and escalating complex issues.
- Support administrative aspects of applicant management, coordinate appointments, and ensure communication with applicants and departments.
- Assist in creating employment contracts.
- Support the HR team with daily organizational and administrative tasks.
Requirements
- Completed commercial vocational training.
- Ideally, further training in human resources.
- Sound experience in personnel administration.
- Confident knowledge in preparatory and follow-up payroll accounting.
- Experience with DATEV/LODAS is desirable.
- Independent, structured, and conscientious work style.
- Ability to maintain an overview and prioritize tasks effectively.
- Reliable, responsible, and team-oriented.
- Discretion in handling sensitive personnel matters.
- Digitally savvy and able to quickly learn new programs and tools.
- Experience with HR systems like Personio is ideal.
Skills
- HR administration
- Personnel record keeping
- Document management
- File digitization
- HR system data entry (Personio)
- Payroll preparation
- Payroll review
- Employee support
- Applicant management
- Contract creation
- Organizational skills
- Time management
- Prioritization
- Teamwork
- Discretion
- Digital literacy
Location
- Berlin-Köpenick
- Berlin
Work Type
- Mobile working (up to 40%)
- On-site
Experience Level
- Entry-level
- Mid-level
Education Level
- Commercial vocational training
- Further training in human resources (ideal)
Benefits
- Flexible working hours
- Mobile working (up to 40% after onboarding)
- Open 'du' culture
About the Company
- The non-profit Montessori Stiftung Berlin is dedicated to fostering vibrant, practical learning for children and adolescents.
- Based on the principles of Montessori education, we encourage young people to forge their own paths and to actively help shape a just, peaceful, and open society.
- The foundation operates six schools and six daycare centers, which, with their more than 360 employees, care for a total of around 1,500 children and young people.