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About the Role

This position is essential to ensure the efficient operation of the office by providing administrative support to the Department. You will support managers and employees through a variety of tasks related to organization and communication.

Responsibilities

• Schedule meetings and keep calendars.
• Answer and direct phone calls.
• Act as liaison with other departments and outside agencies.
• Handle confidential information and maintain confidential files.
• Order supplies.
• Prepare payment requisitions.
• Open, sort and distribute mail.
• Coordinate maintenance of office equipment.
• Make travel arrangements.
• Plan events and large gatherings.
• Prepare presentations.
• Scan and maintain documents and files.
• Prepare meeting materials and handouts.
• Assist in day-to-day operations of department.
• Maintain office environment to ensure productivity.
• Research issues as needed.
• Update and maintain databases.
• Work independently and within a team on special projects.
• Perform all other duties as assigned by management.

Requirements

• Associates Degree, in lieu of a degree, two (2) years of administrative experience.
• Three (3) years of administrative experience.
• Must have excellent expressive and written communication skills.
• Must be highly organized and able to multi-task.
• Must be proficient in Microsoft Office Word and Excel.
• Administrative Assistant experience in a healthcare setting.

Skills

• Microsoft Office Word
• Microsoft Office Excel
• Microsoft Office PowerPoint
• Microsoft Office Access

Location

• Stony Brook, NY

Work Type

• Full Time
• Onsite

Experience Level

• 3 years of administrative experience
• 2 years of administrative experience (in lieu of degree)

Education Level

• Associate's Degree
• Bachelor's Degree in related field

Salary/Compensations

• $25.27 - $31.58

Benefits

• All employee benefits are provided by StaffCo.

About the Company

• StaffCo is a Professional Employer Organization (PEO) responsible for all aspects of employment for Stony Brook CPMP employees, including payroll and human resources services.
• SUNY Stony Brook Hospital is responsible for the operation of the hospital and provision of healthcare and is the co-employer as necessary.

Equal Opportunity

• CPMP provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity or expression, or any other legally protected status.
• CPMP expressly prohibits any form of workplace harassment based on race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity, or any other legally protected status.