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About the Role

The Bureau of Facilities Planning and Administrative Services is seeking a self-driven, detail-oriented professional to support our team by assisting in the examination and maintenance of financial and administrative records, including processing invoices, performing data entry, and posting to the general ledger.

Responsibilities

• Monitor subcontracting within DOHMH internal contracts.
• Maintain a filing system for all subcontractors.
• Provide timely reports as needed.
• Assist Payment Analyst/Purchasing staff with invoices and small purchase order submissions/revisions.
• Review and process invoices for purchases and contracted services.
• Act as a liaison between the DOHMH ACCO Office of Compliance and vendors regarding subcontracting notifications and expectations.
• Ensure a thorough understanding of all subcontracting provisions relevant to each specific contract.
• Perform related contract supervision and office support work in the review and processing of required documentation to subcontract.
• Assist vendors in interpreting and complying with applicable subcontracting regulations and operating requirements.
• Maintain a log of all subcontractors utilized by our vendors, including tracking usage amounts, spendowns and calculating remaining subcontracting percentages.
• Reconcile information against databases and enter updates into databases.
• Provide assistance to FPAS Payment Team when required.

Requirements

• 2 years’ experience working with invoice payments.
• 2 years’ experience providing administrative support for purchasing and/or contracted services.
• Proficient with Word and Excel.
• Knowledge of PowerPoint, Outlook and/or Access as requested.
• High school diploma or GED.
• Type 45 wpm.
• Ability to work proficiently under pressure and to adhere to strict deadlines.
• Ability to work independently and as part of a team.
• Ability to navigate citywide systems to check status updates.
• Strong problem-solving, analytic, organization, and communication skills.
• Employment is contingent upon the successful completion of a background check.

Skills

• Word
• Excel
• PowerPoint
• Outlook
• Access

Location

• 42-09 28th St, Long Island City, NY 11101

Work Type

• Onsite

Experience Level

• 2 years

Education Level

• High school diploma or GED

Salary/Compensations

• $30/hr

Benefits

• This position does not include benefits or paid holidays.

About the Company

• The Fund for Public Health in New York City (FPHNYC) is a 501(c)3 non-profit organization that is dedicated to the advancement of the health and well-being of all New Yorkers.
• In partnership with the New York City Department of Health and Mental Hygiene (DOHMH), FPHNYC incubates innovative public health initiatives implemented by DOHMH to advance community health throughout the city.
• It facilitates partnerships, often new and unconventional, between government and the private sector to develop, test, and launch new initiatives.
• These collaborations speed the execution of demonstration projects, effect expansion of successful pilot programs, and support rapid implementation to meet the public health needs of individuals, families, and communities across New York City.
• We embrace a culture of learning, collaboration, innovation, and well-being, where open communication drives our impact.

Equal Opportunity

• FPHNY is an equal opportunity employer and prohibits discrimination and harassment of any kind.
• We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, genetic information, marital status, veteran status, or any other legally protected status.