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About the Role

Under supervision, the Senior Legal Process Clerk performs specialized clerical duties requiring thorough knowledge of procedures and requirements relating to the department concerned; processes legal actions for court disposition; examines documents submitted for filing and recording; and performs related duties as required.

Responsibilities

• Receives and screens all processes issued by court for action and collects fees for prescribed services.
• Accepts bonds to release property levied upon the Sheriff.
• Signs releases on real property and salary attachments.
• Accounts for monies received by Sheriff from defendants and attorneys.
• Responds to inquiries made in person or by phone from the public, attorneys, litigants, witnesses, victims and other law enforcement agencies regarding legal attachments, evictions, writs of execution and funds in process of transmission.
• Assists Attorneys in the process of cases by interviewing witnesses and recording their statements.
• Prepares formal complaints and related reports.
• Maintains calendar and dockets of court hearing on criminal cases.
• Prepares writs or warrants of attachment and execution to ensure proper completion.
• Processes lawsuits filed against the City.
• Files legal papers in Superior and Municipal Courts.
• Maintains daily and weekly diary and notifies City Attorney’s deputies of pleadings, appearances, depositions, and other pertinent legal actions.
• Processes and reviews legal documents and records such as hold orders, indictments, writs, certifications, marriage licenses and fictitious name statements.
• Retrieves legal documents using alphabetical, chronological, and numerical filing systems.
• Indexes ordering of prior convictions for felonies using criminal identification and investigation records.
• Performs data entry and checks files/computer records to locate requested information.
• Examines and reviews a wide variety of legal documents, applying relevant laws, codes and procedures, to determine whether they meet the prerequisites for recording.
• Calculates fees for recordable documents, accepts payment, writes receipts and makes change.
• Balances daily total of monies received.
• Explains provisions and regulations regarding recording of documents to title company representatives, realtors, attorneys and the public.

Requirements

• Two (2) years (equivalent to 4,000 hours) of verifiable full-time experience processing and/or researching documents in accordance with laws, codes and/or regulations in a legal, governmental, real estate or financial services environment; OR 30 semester/ 45 quarter units of coursework from an accredited college or university with a minimum of 12 semester/18 quarter units in business and/or law; AND one (1) year (equivalent to 2,000 hours) of verifiable full-time experience processing and/or researching documents in accordance with laws, codes and/or regulations in a legal, governmental, real estate or financial services environment.
• Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process.
• Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

Skills

• Knowledge of state and local codes, statutes, ordinances
• Knowledge of legal terminology
• Technical knowledge necessary to examine a wide variety of legal documents
• Ability to sort, file, retrieve, code and index documents using alphabetical, chronological and numerical filing system
• Ability to perform record keeping
• Ability to use a typewriter and/or a word processor
• Ability to communicate clearly and tactfully with co-workers, clients, attorneys, litigants, and the general public
• Ability to instruct subordinates on routine matters
• Ability to read and comprehend legal terminology on various forms and letters
• Ability to respond to customer inquiries in writing
• Ability to interact with the public in a tactful and courteous manner

Location

• San Francisco

Work Type

• Permanent Civil Service
• Regular

Experience Level

• Senior

Education Level

• 30 semester/ 45 quarter units of coursework from an accredited college or university with a minimum of 12 semester/18 quarter units in business and/or law

Benefits

• Employee Benefits Overview

About the Company

• San Francisco is a vibrant and dynamic city, on the forefront of economic growth & innovation, urban development, arts & entertainment, as well as social issues & change.
• This rich tapestry of culture and ideas is sustained by our City's commitment to heighten the quality of life for the diverse population of San Franciscans and residents of the greater Bay Area.
• Our employees play an important role not only in making our City what it is today, but also in shaping the future of San Francisco.

Equal Opportunity

• The City and County of San Francisco encourages women, minorities and persons with disabilities to apply.
• Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.