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About the Role
As an Office Manager or Office Operations Support, you will be the central point of contact for colleagues, service providers, and guests, ensuring a well-organized and comfortable working environment. You will manage office logistics, infrastructure, access control, and support event planning.
Responsibilities
- Receive guests and visitors professionally, coordinate meeting rooms, and ensure staff have an organized point of contact.
- Independently plan and optimize inventory of office supplies, consumables, and catering items.
- Coordinate all incoming and outgoing package and mail logistics, including complex shipments and IT hardware.
- Serve as the central interface for building management and external service providers, monitoring maintenance schedules, coordinating repairs, and ensuring the office is in perfect condition.
- Proactively contribute operational requirements in collaboration with the purchasing department.
- Maintain access systems, update seating charts, and support HR with onboarding and offboarding processes by setting up and managing access permissions.
- Actively contribute to compliance with occupational safety and fire safety requirements.
- Plan and coordinate internal events, all-hands meetings, parties, and external conferences.
Requirements
- Minimum 1-3 years of demonstrable professional experience in office management, facility management, front office, or a comparable administrative role.
- Structured and independent work style with an understanding of operational processes and efficient inventory and maintenance planning.
- High customer and employee orientation with a hands-on mentality, capable of finding pragmatic solutions in unexpected situations.
- Proficient in modern office tools and open to digital work methods, automation approaches, and new systems.
- Clear and professional communication in German (English skills are an advantage).
- Basic knowledge of data protection and information security.
- Team-oriented, reliable, with excellent organizational and multitasking skills.
- Flexibility, attention to detail, and solution-oriented approach are essential.
Skills
- Office Management
- Facility Management
- Front Office
- Administrative Functions
- Inventory Management
- Logistics Coordination
- Access Control Systems
- Event Planning
- Occupational Safety Compliance
- Data Protection Knowledge
- Information Security Knowledge
- Organizational Skills
- Multitasking
- Communication Skills
- Digital Literacy
Location
- Germany
Work Type
- Full-time
Experience Level
- 1-3 years
Benefits
- Flexible working hours with trust-based working time.
- Subsidized canteen and various free drinks at some locations.
- Modern office spaces with excellent public transport connections.
- Various employee discounts for activities and products.
- Employee events such as summer and winter parties, as well as workshops.
- Numerous further training and development opportunities.
- Various health offers, such as sports and health courses.
About the Company
- IONOS is the leading European digitalization partner for small and medium-sized enterprises (SMEs).
- IONOS has over six million customers and operates with a globally available platform in 18 markets across Europe and North America.
- With its Web Presence & Productivity offerings, the company acts as a 'One-Stop-Shop' for all digitalization needs, from domains and web hosting to website builders, e-commerce, and online marketing tools.
- IONOS also offers cloud solutions for companies looking to transition to the cloud as they grow their business.
Equal Opportunity
- We value diversity and welcome all applications regardless of gender, nationality, ethnic and social origin, religion, disability, age, sexual orientation and identity, physical characteristics, marital status, or any other criterion irrelevant to the application under applicable law.