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About the Role

In this role, you will support the executive board with strategic, organizational, and administrative tasks, ensuring efficient and professional preparation of decision-making processes. You will act as a central interface between the board, internal departments, and external bodies, facilitating smooth information flow, coordinating complex processes, and maintaining an overview of diverse topics. Your organizational talent, structured approach, and discretion will form the foundation for successful board and committee work.

Responsibilities

Support the preparation, coordination, and follow-up of projects and committee meetings.
Create decision memos, presentations, and minutes, coordinate approval processes, and ensure timely and high-quality delivery of documents.
Ensure compliance with shareholder requirements and coordinate contributions for external bodies.
Participate in the development and coordination of project concepts and mandates, manage project-related processes, and support strategy and project steering committees.
Provide organizational support to the executive board, including appointment and travel coordination, meeting and event preparation, correspondence, and guest support.
Maintain contact data and ensure all relevant documents for internal and external appointments are complete and professionally prepared.

Requirements

Completed university degree in business, administration, or social sciences, or equivalent qualification/knowledge and experience.
Several years of professional experience in an assistant, specialist, or coordination role, preferably in a management, board, or senior management environment.
Initial experience in project management and digital process development, with the ability to quickly learn new topics and tools.
Ideally, experience in building or further developing organizational and management structures.
Comfortable interacting at various hierarchical levels and communicating effectively with internal and external stakeholders.
Experience in engaging with politics, associations, or public institutions is advantageous.

Skills

Organizational talent
Structured working method
Discretion
Project management
Digital process development
Communication

Location

Berlin

Work Type

Full-time
Part-time
Mobile working

Experience Level

Several years of professional experience

Education Level

University degree in business, administration, or social sciences
Comparable qualification/knowledge and experience

Salary/Compensations

Starting salary from €51,901 (EG 9b, West Germany tariff area)

Benefits

Non-discriminatory selection process
Permanent employment contract with long-term perspective in public service
Attractive salary according to TVöD-V
Flexible working hours (full-time or part-time)
Modern workplace at Südkreuz, easily accessible by public transport
Height-adjustable desks
Mobile working possible depending on the area of responsibility
30 days of vacation
Comprehensive company health management
Free entry to swimming pools
Special conditions for Urban Sports Club
Company pension plan (VBL)
Subsidized BVG company ticket
Bicycle leasing

About the Company

The Berliner Bäder-Betriebe (BBB) is the largest municipal swimming pool operator in Europe.
We enable swimming lessons and club sports in 67 pools at 62 locations.
We offer attractive leisure and health opportunities to the public.
Our workforce reflects the diversity of the city; we are as colorful and dynamic as Berlin.

Equal Opportunity

We value respectful interaction and enjoyment of work.
We believe that diverse teams with different expertise, perspectives, experiences, and skills are particularly successful.
We welcome applications from people of all origins, genders and gender identities, age groups, nationalities, religions, sexual orientations, and with or without disabilities.
We give particular consideration to severely disabled applicants in cases of equal suitability.
We aim to increase the proportion of women in the advertised functional area and therefore particularly encourage women to apply for this position.