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About the Role

As an Office Manager or Office Operations Support, you will be the central point of contact for colleagues, service providers, and guests, ensuring a well-organized and comfortable working environment. You will manage office logistics, infrastructure, access control, and support safety and event planning.

Responsibilities

• Receive guests and visitors professionally, coordinate meeting rooms, and ensure staff have a well-organized point of contact.
• Independently plan and optimize inventory of office supplies, consumables, and catering items, focusing on efficiency and availability.
• Coordinate all incoming and outgoing package and mail logistics, including complex shipments and IT hardware dispatch.
• Act as the central interface for building management and external service providers, monitoring maintenance schedules, coordinating repairs, and ensuring the office is in perfect condition.
• Proactively collaborate with the purchasing department and contribute operational requirements.
• Maintain access systems, update seating charts, and support HR with onboarding and offboarding processes by setting up and managing access permissions.
• Actively contribute to compliance with occupational safety and fire safety requirements, working closely with the safety officer.
• Plan and coordinate internal events, all-hands meetings, parties, and external conferences.

Requirements

• Minimum 1-3 years of demonstrable professional experience in office management, facility management, front office, or a comparable administrative role.
• Structured and independent work style with an understanding of operational processes and a good sense for efficient inventory and maintenance planning.
• High customer and employee orientation with a hands-on mentality, capable of finding pragmatic solutions in unexpected situations.
• Proficient in modern office tools with a basic openness to digital work methods, automation approaches, and new systems.
• Clear and professional communication in German (English skills are an advantage).
• Basic knowledge of data protection and information security.
• Team-oriented, reliable, with excellent organizational and multitasking skills.
• Flexibility, attention to detail, and solution-oriented approach are essential.

Skills

• Office Management
• Facility Management
• Front Office
• Administrative Functions
• Inventory Management
• Logistics Coordination
• Access Control Systems
• Event Planning
• Communication
• Organization
• Multitasking
• Problem-Solving

Location

• Germany

Work Type

• Full-time

Experience Level

• 1-3 years

Benefits

• Flexible working hours with trust-based working time.
• Subsidized canteen and various free drinks at some locations.
• Modern office spaces with very good transport links.
• Various employee discounts for activities and products.
• Employee events such as summer and winter parties, as well as workshops.
• Numerous further training and development opportunities.
• Various health offers, such as sports and health courses.

About the Company

• IONOS is the leading European digitalization partner for small and medium-sized enterprises (SMEs).
• IONOS has over six million customers and operates with a globally available platform in 18 markets across Europe and North America.
• With its Web Presence & Productivity offerings, the company acts as a 'One-Stop-Shop' for all digitalization needs, from domains and web hosting to classic website builders and do-it-yourself solutions, from e-commerce to online marketing tools.
• Additionally, IONOS offers cloud solutions for companies looking to transition to the cloud as part of their business development.

Equal Opportunity

• We value diversity and welcome all applications – regardless of gender, nationality, ethnic and social origin, religion, disability, age, sexual orientation and identity, physical characteristics, marital status, or any other criterion irrelevant to the application under applicable law.