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About the Role

As a Team Assistant, you will be responsible for coordination, documentation, and organizational tasks to support the product management team, allowing them to focus on strategy, discovery, and delivery. You will coordinate tasks, deadlines, and dependencies for software releases, research new tools, maintain team documentation, assist with product demos, organize internal meetings, and manage small internal projects.

Responsibilities

Coordinate tasks, deadlines, and dependencies for software releases.
Undertake recurring release tasks.
Research new tools and relevant topics, preparing findings for informed decision-making.
Keep team documentation, templates, and process descriptions up-to-date and well-structured.
Support the preparation and recording of product demos.
Organize internal meetings, document decisions and next steps, and ensure follow-up on agreed tasks.
Independently manage and advance smaller internal projects.

Requirements

Possess a commercial or administrative apprenticeship, a relevant degree, or a comparable qualification.
Have at least two years of experience in team assistance, project coordination, or a similar role.
Work in a structured, meticulous, and independent manner.
Maintain an overview of multiple parallel tasks and deadlines, consistently following up on open items to completion.
Quickly grasp information and structure it meaningfully.
Communicate clearly, bindingly, and professionally.
Have an interest in software products and a desire to learn about technical and product-related contexts.
Possess very good English skills, both written and spoken.

Skills

Team Assistance
Project Coordination
Documentation
Organizational Skills
Research
Meeting Organization
Communication
English Proficiency
Confluence
Jira
YouTrack

Location

Neukölln

Work Type

Flexible Working Hours
Home Office

Experience Level

Minimum two years of experience

Education Level

Commercial or administrative apprenticeship
Relevant degree
Comparable qualification

Benefits

Flexible working hours
Home office option
Free Deutschlandticket
Job-rad leasing
Parking
Subsidies for food (e.g., Lieferando)
Subsidies for internet in home office
Urban Sports Club membership
Office benefits: rooftop terrace & green courtyard, organic fruit and drinks, acceptance of private packages
Social events: monthly pizza Friday, regular team events, large summer party
Responsible leadership: structured onboarding, regular feedback, transparent goals
Profitability for two decades
Investment in innovation
International team with over 30 nationalities
Open working atmosphere
€1,000 donation to an organization supporting Edward Snowden after probation period (if mentioned in application)

About the Company

Zertificon Solutions is a software manufacturer founded in 2004, specializing in IT security solutions that encrypt business communications.
Over 25% of the top 100 German companies and hundreds of SMEs use Z1 encryption solutions.
The company is growing and currently has nearly 140 employees.
Zertificon focuses on securing digital business with 'Made in Germany' IT security solutions.
They are owner-managed, sustainably growing, and have been profitable for over 20 years.
The company values the freedom of digital communication and supports organizations like the one Edward Snowden is associated with.
Zertificon prides itself on its internal experts and their ability to tackle complex challenges.
They operate agilely, valuing initiative and continuous improvement without bureaucratic processes.
Their software is designed to be secure and usable for businesses of all sizes.
The company fosters diversity with a team of 130 employees from over 30 nationalities.