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About the Role
As a Team Assistant, you will support our commercial property management with organizational and administrative tasks. You will coordinate processes, handle tenant inquiries, maintain data, and ensure that everything runs smoothly behind the scenes, allowing your colleagues to focus on managing our properties.
Responsibilities
- Support property management with administrative tasks and ensure smooth daily operations.
- Handle digital incoming mail, provide occasional phone support, and manage team correspondence.
- Maintain files and master data in systems, ensuring information is complete, current, and structured.
- Assist with the management and processing of rental deposits, tracking deadlines, documents, and payment flows.
- Coordinate appointments, manage documents, and support organizational matters.
- Represent colleagues in the assistant area during vacation or sick leave to ensure smooth operations.
Requirements
- Completed vocational training, e.g., as an office management clerk (m/f/d), or a comparable qualification.
- Structured, reliable, and organized work style, able to manage multiple tasks simultaneously.
- Enjoy interacting with people, communicate friendly, and support the team with a solution-oriented approach.
- Hands-on mentality, ability to work independently, and proactive thinking.
- Proficient in MS Office and quick to learn new software.
- Team player with a positive attitude contributing to good collaboration.
Skills
- MS Office
- Organizational skills
- Communication skills
- Service orientation
- Teamwork
Location
- Berlin
Work Type
- Hybrid
- Home office
Education Level
- Completed vocational training (e.g., office management clerk) or comparable qualification
Benefits
- Flexible start times (7:00 AM - 9:00 AM)
- Partial home office possibility after onboarding
- Company fitness program (EGYM Wellpass)
- Mobility options (Deutschlandticket or Businessbike)
- Comprehensive onboarding with a mentor
- Continuous training and development opportunities
- 30 days of vacation
- Time off on Christmas Eve and New Year's Eve
- Half a day off on your birthday
- Assistance with apartment search
About the Company
- A traditional company with over 200 years of history in real estate.
- Offers first-class perspectives with independent Hanseatic real estate expertise.
- Around 300 employees are committed and expert in real estate and facility management, and as real estate agents.
- Shaping the real estate services of tomorrow through expertise, innovative processes, and a team-oriented corporate culture.
- Values strong cohesion, reliability, loyalty, and quality.