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About the Role
Our client is seeking a detail-oriented coordinator to manage the day-to-day operations of their Contingent Workforce (CW) Program, including processing worker lifecycle events, coordinating onboarding/offboarding, and maintaining data accuracy. This role involves daily collaboration with internal teams and external vendors.
Responsibilities
- Process contingent worker lifecycle events in VNDLY, including worker record creation, work orders, onboarding/offboarding tasks, extensions, and profile changes.
- Manage VMS record administration, including new vendor setup and records currently processed by People Services.
- Coordinate day-one readiness for new contractors, including system access, equipment, badge logistics, and manager communications.
- Support the contractor onboarding experience, including the new-hire onboarding (NHO) track.
- Handle front-line triage for the CW program's intake surfaces: CW inbox, Jira ticket queue, and Slack requests.
- Support finance and billing operations, including timesheet correction and payment/billing inquiries.
- Reconcile rosters across VNDLY, Workday, and vendor systems.
- Maintain knowledge and content hygiene, including Google Drive organization and internal knowledge base updates.
- Administer program communications, including the contingent worker inbox and Google Group.
- Support vendor management administration, including collecting metrics and scheduling QBRs.
Requirements
- 2+ years in HR operations, staffing/recruiting operations, or program coordination.
- Experience with a VMS or HRIS (VNDLY, Workday, Fieldglass, Beeline, or similar) strongly preferred.
- Organized and detail-oriented with excellent professional judgment.
- Reliable and responsive, able to field time-sensitive and urgent questions.
- Excellent communication skills for coordinating with cross-functional partners.
- Able to manage multiple deadlines and prioritize effectively in a fast-paced environment.
- Customer service-oriented with a flexible and creative approach to problem-solving.
- Fluent in Google Workspace (Docs, Sheets) and Slack.
- Interest in using automation and AI to improve day-to-day processes.
- Staffing industry or contingent workforce program experience is a plus.
Skills
- VNDLY
- Workday
- Fieldglass
- Beeline
- Google Workspace
- Slack
- HR operations
- Staffing operations
- Recruiting operations
- Program coordination
- Vendor management
- Communication
- Problem-solving
- Time management
- Prioritization
Location
- 25% in office
Work Type
- Contract
- Hybrid
Experience Level
- 2+ years
About the Company
- Employer.com is part of a family of incredible brands alongside Flawless Recruit and Recruiter.com.
- Together, we provide talent acquisition services to fit the unique hiring challenges of our clients; whether building recruiting processes, attracting top talent, or payrolling contractors, we can help.
Equal Opportunity
- All your information will be kept confidential according to EEO guidelines.