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About the Role

The Junior Registrar's Office Services Advisor will support the Registrar's Office team in activities and operations to provide superior customer service.

Responsibilities

• Update student records, ensuring accuracy, organization, and general management, and ensure these tasks are completed in a timely manner.
• Support the admissions team in evaluating admission applications (identifying admission bases).
• Receive and validate official documents (transcripts, diplomas, proof of citizenship).
• Support the Registrar's Office in configuring the student record management system.
• Assist the Student Financial Support Center (CAFE) in receiving payments from the Ontario Student Assistance Program (OSAP) and other student payments, and update corresponding records.
• Manage admissions and student record email accounts and requests from other departmental units.
• Create Ontario School Identification Numbers (OSIN) for all students for the Ministry of Colleges and Universities of Ontario.
• Maintain Registrar's Office information on the student platform.
• Support the Registrar in planning the academic calendar and disseminate information on the University's various platforms (Website, student portal, and UOF intranet).
• Produce student cards.
• Perform any other related tasks required by the supervisor.

Requirements

• Hold post-secondary education in administration, finance, accounting, or equivalent.
• A minimum of one year of experience in an administrative position. Experience in a post-secondary environment is an asset.
• Experience in interpreting and applying institutional, government, agency, and ministry policies, procedures, and guidelines.
• Experience with document management systems.

Skills

• Good analytical skills
• Rigor and attention to detail
• Ability to manage priorities and resourcefulness
• Impeccable professionalism, discretion, and professional ethics
• Ability to maintain good relationships with clients and colleagues
• Focus on accuracy and quality of work throughout data entry steps
• Willingness and ability to learn quickly

Location

• 9 rue Lower Jarvis, Toronto

Work Type

• Full-time
• 12-month contract

Experience Level

• Junior
• Minimum of one year of experience in an administrative position

Education Level

• Post-secondary education in administration, finance, accounting, or equivalent

Salary/Compensations

• Starting from $45,752 (depending on experience)

About the Company

• Excellence is at the heart of all UOF pillars, whether in teaching and research, student experience, organizational development, or its presence within the Francophone and business community of Ontario.
• The values of commitment, boldness, diversity and inclusion, and open Francophonie guide the institution in all its activities.
• UOF offers a stimulating work environment open to the world and provides equal opportunities for all.
• We are looking for authentic and competent staff who wish to unite to contribute to the establishment and sustainability of an innovative university recognized for its exceptional learning and work experience.
• A higher education institution active in the field of humanities and social sciences, the Université de l’Ontario français offers several bachelor's programs: Education, Accelerated B.A. B.Ed., Mental Health, Social Work, Business Administration, Human Plurality, Urban Environments, Economics and Social Innovation, Digital Communication and Media.

Equal Opportunity

• The Université de l’Ontario français is committed to promoting diversity, equality, equity, and inclusion within its community and its hiring processes.
• UOF encourages all qualified individuals to apply, including: racialized people; Indigenous people; women; members of ethnocultural and linguistic minorities; people with disabilities and those with different abilities.
• The Université de l’Ontario français also invites people of all ages, sexual orientations, and gender identities to submit their applications.
• Canadian citizens and/or permanent residents will be given priority in the hiring process.