Impress employers and recruiters.
Choose from hundreds of resume examples.

Impress employers and recruiters.
Choose from hundreds of resume examples.

Target Resume Now

About the Role

Brookfield is seeking a dedicated individual to provide comprehensive administrative support to executives, managing complex calendars, creating presentations, and coordinating travel. This role requires a proactive approach, strong organizational skills, and the ability to handle confidential information with discretion.

Responsibilities

• Manage substantial calendar coordination in Outlook, interacting with internal and external executives and assistants globally to arrange complex meetings across different time zones.
• Create and modify PowerPoint presentations, including incorporating and formatting charts, graphs, and images.
• Review formatting and proofread documents for accuracy and attention to detail.
• Create, format, and maintain detailed Excel reports and WORD documents using advanced technical skills.
• Generate complex travel itineraries and manage meeting arrangements.
• Maintain executive travel profiles with updated travel documents.
• Balance conflicting priorities to manage workflow, ensure project completion, and meet critical deadlines.
• Utilize analytical skills and business understanding to interpret and anticipate executive needs.
• Proactively connect people and resources to support executives in addressing issues.
• Work effectively with minimal direct supervision.
• Respond promptly and courteously to requests with accuracy.
• Perform additional administrative tasks such as mailing, copying, binding, and invoice processing.
• Provide administrative support to other groups during absences or holidays as needed.

Requirements

• Over 5 years of experience supporting at the executive level.
• Demonstrated ability to handle confidential information appropriately.
• Experienced with Concur and expense management.
• Ability to stay focused, efficient, and effective in managing multiple priorities.
• Overtime as needed.

Skills

• Highly proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to create and/or update PowerPoint presentations.
• Ability to create mail merges with numerous recipients.
• Ability to communicate effectively with all levels of employees, including senior executives and outside contacts.
• Extremely organized.
• Ability to anticipate requests and be proactive.
• Excellent written and verbal communication skills.
• Strong interpersonal skills.
• Good judgment.
• Team player.

Location

• Brookfield Place New York - 225 Liberty Street, 8th Floor

Work Type

• Full-time

Experience Level

• 5+ years

Education Level

• Bachelor's degree or equivalent work experience

Salary/Compensations

• $85,000 - $115,000

Benefits

• Base salary
• Short-term incentive program (cash bonus)

About the Company

• Brookfield has a unique and dynamic culture.
• Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses.
• Brookfield is committed to maintaining a Positive Work Environment that is safe and respectful.
• Our shared success depends on it.
• We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.

Equal Opportunity

• We do not tolerate workplace discrimination, violence or harassment.
• We are proud to create a diverse environment and are proud to be an equal opportunity employer.