Impress employers and recruiters.
Choose from hundreds of resume examples.

Impress employers and recruiters.
Choose from hundreds of resume examples.

Target Resume Now

About the Role

The Lycée Français de Toronto (LFT) is seeking an Executive Assistant to support the Head of School. This role involves regular contact with the school community and requires adherence to the operating principles of a French educational institution while complying with Ontario regulations.

Responsibilities

• Manage the Head of School's schedule and calendar.
• Manage the LFT Head of School's email account and fax.
• Draft, format, translate, and distribute various documents.
• File and archive documents and information, both paper and digital.
• Manage the Head of School's credit card receipts and submit them to Accounting.
• Assist the Head of School in preparing documents relating to union negotiations and grievances.
• Assist the Head of School and Deputy Head in the performance evaluation process.
• Welcome and direct parents and visitors.
• Organize elections, including voter lists and ballots.
• Assist school partners, including the Parents' Association, fundraising committee, and gala committee.
• Draft, format, translate, and distribute various documents.
• Organize meetings and appointments.
• Communicate with Board members.
• Distribute information to the Board.
• Format presentations for the Board.
• Participate in the Annual General Meeting.
• Manage the administrative aspects of AEFE personnel, including forms and career follow-up.
• Coordinate professional development and examinations for staff, including registrations, follow-up, travel arrangements, and travel authorization forms.
• Provide logistical and material support for training sessions held at the school.
• Manage local recruitment through the AEFE website.
• Manage AEFE recruitment, including data entry, receipt and filing of paper applications, follow-up on job offers, and secondment requests.
• Enter back-to-school surveys on the AEFE management website.
• Order special meals for guests.
• Ensure the smooth running of events by preparing logistics sheets.

Requirements

• High school diploma or equivalent.
• 3 to 5 years of experience as an administrator or executive assistant.
• Ability to work effectively under pressure in a dynamic environment and interact with diverse audiences.
• Ability to represent the school in a positive and professional manner, in alignment with its values.

Skills

• Autonomy and initiative.
• Strong organizational skills.
• Strong communication skills.
• Flexibility.
• Teamwork skills.
• Strong interpersonal skills.
• Strong reception skills.
• Discretion.
• Strong sense of confidentiality.
• Good command of French (written and spoken).
• Good command of English (written and spoken).
• Proficiency with office software.
• Proficiency with Google Workspace.
• Experience in database management.
• Knowledge of the French education system or French public administration.

Location

• Toronto

Work Type

• Local Full-Time
• Permanent

Experience Level

• 3 to 5 years

Education Level

• High school diploma or equivalent
• Postsecondary diploma in administration, office administration, or a related field is an asset

Salary/Compensations

• $55,000–$65,000 per year

About the Company

• The Lycée Français de Toronto is an educational institution with 520 students of 30 nationalities, from preschool to high school (Pre K-Gr 12).
• It offers a French Ministry of Education curriculum up to the French Baccalaureate, with an American international option.
• It is part of a network of more than 520 French schools around the world affiliated with the Agency for French Education Abroad.
• The LFT offers an education of excellence in French to a multilingual and diverse student body, empowering students to become compassionate thinkers and innovators in an ever-changing world.
• The school is accredited at all grade levels and prepares students for the French Baccalauréat.

Equal Opportunity

• The Lycée Français de Toronto is an equal opportunity employer that recruits employees without regard to race, color, gender, sexual orientation, religion, nationality or origin, marital status, age, or disability.
• We actively value diversity among our employees and our school community.
• The Lycée Français de Toronto is committed to providing an inclusive environment and to implementing reasonable accommodations for candidates with disabilities.