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About the Role
Pinterest is seeking an Administrative Business Partner to support senior leaders on their Engineering and Product leadership team. This role is crucial for keeping the team organized, motivated, and operating efficiently. The position requires managing complex global schedules, nurturing relationships, and excelling as a detail-oriented communicator with a proactive approach to independently oversee diverse tasks and handle confidential matters.
Responsibilities
- Manage complex calendars with minimal direction, prioritizing and making calendaring decisions based on business need using independent judgment.
- Support leaders by tracking team OKRs, attending cross-functional meetings, and escalating gaps or obstacles to ensure achievement of team goals.
- Act as a thought partner to leaders by offering insights into their teams and actively seeking solutions to challenges.
- Assist executives with building positive relationships with their team and cross-functional partners.
- Adapt swiftly to organizational changes, expansions, and onboarding of new team members, offering a platform for addressing concerns and brainstorming solutions with leaders.
- Support executives with managing team meetings, drafting agendas and presentation decks, tracking action items, and taking meeting notes.
- Coordinate events and offsites by researching and selecting venues and vendors, reviewing contracts, drafting and distributing event content and communications, planning all logistics, and managing budget.
- Work closely with the Global Events Team to facilitate large scale, global, and virtual events.
- Take charge of the leader's employee morale, recognition, and travel budgets.
- Coordinate domestic and international travel, hotel accommodations, and transportation for executives and their teams' events as needed.
Requirements
- Minimum of 4 years of administrative experience.
- Minimum of 2 years supporting VP and Director level executives within the tech industry.
- Solid track record of handling confidential information with the utmost integrity.
- Proactive and self-directed, capable of taking ownership of tasks, even in ambiguous situations with minimal supervision.
- Outstanding organizational skills, acute attention to detail, ability to handle multiple tasks in a fast-paced and time-sensitive environment.
- A team player with the capability to see tasks through from start to finish while collaborating with all potential stakeholders.
- US based applicants only.
Skills
- Proficient in tools such as Google Suite, Slack, Workday, Expensify, and Navan.
- Detail-oriented communication.
- Independent judgment.
- Collaboration.
Location
- Palo Alto
- San Francisco
Work Type
- Hybrid
- In-office up to 5 times per month
Experience Level
- 4+ years administrative experience
- 2+ years supporting VP/Director level executives in tech
Education Level
- Bachelor’s/Master’s degree in a relevant field such as Business Administrative or equivalent experience.
Salary/Compensations
- $37.63/hr—$77.48/hr USD
Benefits
- Eligible for equity.
About the Company
- Millions of people around the world come to our platform to find creative ideas, dream about new possibilities and plan for memories that will last a lifetime.
- At Pinterest, we’re on a mission to bring everyone the inspiration to create a life they love, and that starts with the people behind the product.
- Discover a career where you ignite innovation for millions, transform passion into growth opportunities, celebrate each other’s unique experiences and embrace the flexibility to do your best work.
- At Pinterest, AI isn't just a feature, it's a powerful partner that augments our creativity and amplifies our impact, and we’re looking for candidates who are excited to be a part of that.
- Through our interview process, what matters most is that you can always explain your approach, showing us not just what you know, but how you think.
Equal Opportunity
- Pinterest is an equal opportunity employer and makes employment decisions on the basis of merit.
- We want to have the best qualified people in every job.
- All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion or religious creed, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, age, marital status, status as a protected veteran, physical or mental disability, medical condition, genetic information or characteristics (or those of a family member) or any other consideration made unlawful by applicable federal, state or local laws.
- We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.
- If you require a medical or religious accommodation during the job application process, please complete this form for support.