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About the Role

The Branch Administrative Assistant supports Real Estate Sales Professionals with administrative duties to effectively service clients and customers. This position also provides comprehensive administrative support for the Branch Director and management team. The ideal candidate is detail-oriented with strong customer service skills and adept at working in a fast-paced, teamwork environment.

Responsibilities

• Maintain listing inventory by entering new listings and revisions, uploading media, and ordering home warranties.
• Set up and maintain listing and sales files in compliance with Company standards and current DOS regulations.
• Provide sales support to Sales Professionals and management, acting as a liaison with the accounting department.
• Maintain files and supply of standard printed forms for Sales Professionals, assisting with transaction correspondence.
• Sort and distribute mail and prepare outgoing mail.
• Answer phones and assist in Sales Professional communications.
• Perform other clerical and administrative duties as needed.
• Develop and produce marketing materials tailored to the Rochester region.

Requirements

• Experience in an office setting and administrative role required.
• Real Estate experience preferred.
• High school diploma or equivalent required.
• Valid Driver's License required.
• Prolonged periods sitting at a desk and working on a computer.
• Ability to lift, push, and pull up to 15 lbs.

Skills

• Proficiency with current office technology (Microsoft Office, Google Workspace, etc.)
• Ability and eagerness to work in a cooperative and collegial manner, within a teamwork environment.
• Ability to multitask and prioritize workflow.
• Excellent oral and written communication skills.

Location

• Rochester region

Work Type

• Full-time

Experience Level

• Administrative role experience required

Education Level

• High school diploma or equivalent