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About the Role

GardaWorld is seeking a driven and detail-oriented Proposal Writer to join their Proposal team. This role is at the forefront of GardaWorld's growth, crafting compelling, high-quality proposals that win contracts across their full suite of security and workforce solutions. This is an opportunity for someone who thrives in a fast-paced, high-tech environment and takes pride in delivering quality work that makes a meaningful difference.

Responsibilities

Support the definition of win strategy in collaboration with Sales and business leaders.
Analyze RFP requirements, evaluation criteria, and client priorities.
Shape clear and differentiated value propositions aligned with client needs and risk context.
Ensure alignment between proposed solutions, operational capabilities, and pricing strategy.
Develop clear, structured, and compelling proposal content tailored to each opportunity.
Translate operational, financial, and technical inputs into client-focused messaging.
Ensure consistency, quality, and compliance across all proposal sections.
Lead review, editing, and final quality control prior to submission.
Coordinate inputs from Sales, Operations, Finance, HR, Legal, and SMEs.
Facilitate working sessions to align messaging, solutioning, and deliverables.
Ensure clarity of roles, timelines, and expectations across all contributors.
Act as a central point of coordination throughout the proposal lifecycle.
Own proposal timelines, milestones, and submission schedules.
Track risks, dependencies, and outstanding actions.
Proactively escalate issues impacting quality or deadlines.
Maintain documentation, templates, and records in CRM and company platforms.
Support onboarding and ramp-up of new employees within the Proposals & Bids team.
Share best practices, tools, and methodologies to accelerate team effectiveness.
Contribute to knowledge transfer and capability building across the function.
Contribute to continuous improvement initiatives to enhance proposal quality, efficiency, and win rates.
Support the evolution and standardization of tools, templates, and content libraries.
Participate in CI projects aimed at improving processes, collaboration, and scalability of the function.
Integrate lessons learned (win/loss insights) into future proposal strategies.
Tailor messaging to target industries and client needs across service areas including: Security Guard Services, Mobile Patrol & Security, Investigations & Risk Mitigation, Parking Management Solutions, Staffing & Recruitment Services.

Requirements

5+ years of experience in proposal writing, RFP responses, or strategic commercial writing.
Experience in security, facilities services, infrastructure, construction, engineering, or complex B2B environments preferred.
Strong understanding of integrated solutions and operational delivery models.
Ability to operate effectively in cross-functional, matrixed environments.
Proficiency in Microsoft Office; CRM and proposal tools are an asset.

Skills

Excellent written communication skills (English & French)
Strong project management and organizational skills

Location

Hybrid

Work Type

Hybrid

Experience Level

5+ years

Salary/Compensations

80k-90k/year

Benefits

Competitive compensation and benefits
Career growth within a national, rapidly evolving organization

About the Company

GardaWorld is transforming the way businesses protect their people and assets.

Equal Opportunity

No AI tools are used in the screening, assessment, or selection of candidates for this position.