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About the Role

English National Ballet is seeking an Artistic Scheduling Manager for a maternity cover contract until July 2027. This role involves managing all scheduling and casting matters, documenting, delivering, and distributing weekly rehearsal schedules, and ensuring their coordination and secure archiving. The ideal candidate has experience providing detailed scheduling services for a large group and can work effectively under pressure to meet deadlines.

Responsibilities

Document, deliver, and distribute the weekly rehearsal schedule in consultation with visiting choreographers/repetiteurs and the Artistic Team.
Support the Artistic Manager in scheduling casting deadlines and communicate these to the Artistic Team for efficient and punctual delivery.
Maintain all scheduling and casting records, including updates or amendments in the required digital format, and manage a regular, secure archiving process.
Coordinate appointments for Artists, the Artistic Team, and the Artistic Director when required, for Visas, or with departments such as HR, costume, and shoe fittings.
Collate and check items for payment, including dancer overtime and pianist invoices.
Stay updated daily on dancer medical treatment or rehabilitation, notify the Artistic Team and Company Manager as required, and liaise with the Artistic Team to track expected dancer absences due to medical appointments.
Develop strong working relationships with all key stakeholders, including other departments, locations, and visiting creatives.

Requirements

Some experience providing a detailed daily or weekly scheduling service or similar complex administrative service for a large cohort of people.
Ability to focus and work productively in a busy and pressured environment, able to work methodically to achieve deadlines.
Proven ability to get up to speed on priorities, workflows, lead times, and dependencies for all scheduling activities.
Ability to absorb new information or changed priorities and provide accurate updates.
Ability and commitment to deliver a high standard of work, with strong proofreading, checking, and error minimization abilities.
Ability to manage positive working relationships, with a strong team and service ethic.

Location

London

Work Type

Fixed Term Contract

Salary/Compensations

£45,000 per annum

About the Company

English National Ballet