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About the Role

The Office Services Clerk will support the Copy Center & Mailroom in delivering day-to-day services, including copying, scanning, document production, office supplies and equipment support, reception, and host services. This role is crucial for maintaining efficient operations within the Toronto office.

Responsibilities

• Operate high-volume printers, including clearing paper jams, replacing toner, and ensuring print jobs are completed accurately and on time.
• Use Microsoft Office Suite (Word, Excel, and PowerPoint) and Adobe Acrobat for creating, editing, and managing documents.
• Perform document finishing, including binding, stapling, laminating, folding, and preparing materials for distribution.
• Work under tight deadlines while maintaining accuracy and delivering high-quality work.
• Handle daily mail pick-up and inter-office delivery, and process requests for sending mail and packages using Canada Post, local and international courier services.
• Send outgoing faxes and forward incoming faxes to the appropriate lawyer and assistant.
• Order office supplies and maintain adequate stock.
• Prepare workstations for new hires and assist with internal office moves.
• Set up and clean up office and boardrooms for client meetings and events.
• Provide audio and visual set-ups and support for Conference Centre meetings.
• Support and direct AV technicians in other offices for firm events.
• Provide end-user support for web-based meetings (MS Teams, Zoom and Webex).
• Provide assistance and coverage for other members of the Office Services & Facilities team as needed, including reception, hostess, and records management.

Requirements

• High school graduate or equivalent.
• Minimum one year of experience in a similar office environment.
• Previous experience in a law firm is considered an asset.
• Organization and planning skills.
• Excellent customer service skills.
• Ability to work effectively as part of a team.

Skills

• Microsoft Office Suite (Word, Excel, PowerPoint)
• Adobe Acrobat
• Operating high-volume printers
• Document finishing (binding, stapling, laminating, folding)
• Mail processing (Canada Post, courier services)
• Faxing
• Office supply management
• Workstation preparation
• Meeting room setup and cleanup
• Audio and visual support
• Web-based meeting support (MS Teams, Zoom, Webex)

Location

• Toronto

Work Type

• Full-time

Experience Level

• Minimum one year of experience

Education Level

• High school graduate or equivalent

Salary/Compensations

• $41,842 - $52,302

Benefits

• Comprehensive Benefits package (Health, Dental, Vision Care)
• Employee Assistance Program
• Life Insurance
• Short Term and Long Term Disability Insurance
• 3+ Weeks’ Vacation
• 10 Personal Days
• Maternity Leave Top-up
• Firm matching Group Retirement Savings plan
• Individual TFSA with low fund management fees and competitive investment options
• Wellness spending account
• Professional Development opportunities
• Employee appreciation events
• Charitable giving programs

About the Company

• Miller Thomson LLP is one of Canada’s fastest-growing national business law firms with ten offices across the country.
• The firm supports, grows, and impacts communities through its work, helping entrepreneurs, companies, and professionals shape and build the Canadian economy.
• Miller Thomson puts its people first, offering opportunities to influence career, community, and workplace with the support of a national organization.
• The culture encourages teamwork, collaboration, and individuality, providing a friendly, safe, and supportive environment.

Equal Opportunity

• Miller Thomson LLP is an equal-opportunity employer and is committed to equity, diversity, inclusion, and accessibility.
• Miller Thomson will provide accommodation on request throughout the recruitment, selection and assessment process for applicants with disabilities.