Impress employers and recruiters.
Choose from hundreds of resume examples.

Target Resume Now

About the Role

Join our dynamic global bank and seize the opportunity to grow alongside us. We are on the lookout for an exceptional Executive Assistant to provide proactive and unwavering support to our CIB leaders in their daily endeavors. This position is offered on a 12-month fixed-term contract and offers the opportunity to work as part of a highly collaborative sales team, supporting the International Head of FX and Rates Sales. The role involves close day-to-day interaction with sales, trading, and senior stakeholders, providing strong exposure to how a global markets team operates. The position follows standard trading floor hours (8:00am–5:00pm) and is office-based four days per week, reflecting the team-oriented environment and the value placed on in-person collaboration and learning. Your journey with us involves more than just a job; it's a chance to be part of something exceptional. We take pride in our award-winning culture where inclusivity is not just embraced; it's celebrated. When you join Wells Fargo, you become a part of a dynamic global bank, where excellence and belonging combine to provide you with a workplace culture in which you can truly thrive and excel. Apply today and chart a course for a meaningful career with us that knows no bounds.

Responsibilities

Manage complex diaries for leaders, scheduling meetings and activities effectively and in a timely manner.
Proactively manage mailboxes for leaders, tracking and following up on actions promptly.
Oversee travel bookings using the Concur travel booking tool, ensuring adherence to corporate travel policy and CIB specific approval requirements.
Oversee the processing and submission of monthly expenses, ensuring adherence to policy at all times.
Provide administrative assistance on projects and meeting preparation.
Coordinate visitor schedules, reception, and access requests.
Manage, create, and distribute reports and meeting documents as required.
Take and distribute meeting minutes for the Line of Business as required.
Answer and direct phone calls, visitors, and internal team members, coordinating and supporting meeting setup and execution.
Perform proxy roles for various systems and internal approvals.
Assist with call reporting if required.
Perform complex administrative tasks.
Partner with support teams for technology, facilities, or support needs.
Support event planning teams and management for select charity, customer facing, or office events.
Provide back-up EA support/cover to the broader EMEA Regional Executive team.
Manage the monthly update of organizational charts.
Represent the office with competence and professionalism.
Operate with the highest standards of confidentiality, discretion, and diplomacy.
Use initiative to rapidly resolve general issues and queries efficiently.

Requirements

Experienced in providing support to senior level executives and able to face off across multiple lines of business and wider senior leaders.
Experience of working in a financial services organization in a Global Markets/Investment Banking business or international financial services industry.
Excellent verbal and written communication skills with the ability to think logically and consider alternatives to provide practical solutions based on a broad understanding of relevant factors.
Dynamic, highly motivated, target oriented and professionally committed at all times.
Excellent organizational skills with the ability to multi-task and use initiative.
Ability to work under conflicting priorities and pressures; role often requires a high degree of flexibility and re-prioritization at short notice.
Proven track record for consistently meeting and exceeding goals and delivering a superior level of job performance.
Extensive experience to an advanced level of using all Microsoft Office applications e.g. PowerPoint for complex presentations, Outlook for managing multiple diaries, Excel, Word, and conference tools like MS Teams & Zoom.
Additional experience in Visio is preferred.
Experience working in a complex multinational organization.
Resilient, proactive, and hands-on with a can-do attitude.
Meticulous approach with a high attention to detail.
Experience with minute taking & reviewing board / committee materials with executive.
Understanding of financial markets and global markets is an advantage.
Experience in Executive Administration, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education.

Skills

Microsoft Office Suite (PowerPoint, Outlook, Excel, Word)
MS Teams
Zoom
Visio (preferred)
Concur travel booking tool
Minute taking
Executive Administration

Location

Office-based

Work Type

12-month fixed-term contract
Office-based four days per week
Full-time

Experience Level

Senior level executive support experience
Executive Administration experience

About the Company

Wells Fargo is a dynamic global bank.
We have an award-winning culture where inclusivity is celebrated.
We provide a workplace culture in which you can truly thrive and excel.

Equal Opportunity

Wells Fargo is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic.
Candidates applying to job openings posted in Canada: Applications for employment are encouraged from all qualified candidates, including women, persons with disabilities, aboriginal peoples and visible minorities. Accommodation for applicants with disabilities is available upon request in connection with the recruitment process.
To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo.
Wells Fargo maintains a drug free workplace. Please see our Drug and Alcohol Policy to learn more.
Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.