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About the Role

Knight Frank seeks a proactive, highly organised, and driven Executive Support professional to join their Capital Markets Industrial Team. This role involves providing first-class support to the Industrial Team Head and wider team in a fast-paced department, requiring strong relationship-building, priority management, and problem-solving skills.

Responsibilities

• Provide dedicated executive support to the Industrial Team Head and wider Industrial team.
• Manage busy diaries and inboxes, ensuring priorities are effectively coordinated.
• Organise internal and external meetings, client viewings, conference calls and board meetings.
• Prepare agendas, board packs, presentations and meeting materials.
• Take minutes, track actions and ensure timely follow-up.
• Coordinate strategy days, team away days and leadership meetings.
• Arrange UK and international travel, including detailed itineraries and travel packs.
• Build strong relationships with internal stakeholders, clients and external contacts.
• Act as a trusted ambassador for the Industrial Team and its leadership.
• Support the team's operational and financial processes.
• Monitor and maintain team work-in-progress (WIP) records.
• Coordinate client invoicing and ensure monthly deadlines are met.
• Process supplier invoices and partner expense claims.
• Manage referral tracking and administration.
• Assist with reporting and general business administration.
• Coordinate team meetings, including agenda management, minute taking and action tracking.
• Manage team schedules and meeting logistics.
• Organise conferences, off-site meetings and team events.
• Support mandatory training compliance and promote development opportunities.
• Act as a key liaison for IT-related issues and troubleshooting.
• Coordinate onboarding and induction for new starters, as well as processes for leavers.
• Support appraisal cycles and six-monthly review processes.
• Collaborate with Business Support colleagues across Capital Markets to share best practice and provide assistance during busy periods.
• Maintain accurate records across internal systems and databases.
• Support the management of client records, marketing lists and contact databases.
• Coordinate Client Due Diligence (CDD) processes and maintain tracking documentation.
• Support compliance, risk and audit requirements across the team.
• Ensure property files and team records remain accurate and audit-ready.
• Promote and champion best practice processes across the department.
• Act as Marketing Coordinator for the team.
• Coordinate marketing collateral, including capability statements, research documents, event invitations and presentations.
• Support social media activity, including LinkedIn and internal communication channels.
• Assist with business development initiatives and client pitch submissions.
• Coordinate presentation production with internal creative and business development teams.
• Organise client and team events from concept through to delivery.
• Manage venue research, invitations, attendee communications, collateral and event logistics.
• Represent the team at events and assist with client hosting.

Requirements

• 3+ years' experience in an Executive Assistant, Team Assistant, Operations or Administrative Support role.
• Strong experience supporting senior stakeholders and managing complex diaries.
• Excellent organisational and time-management skills.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office Suite, including Word, PowerPoint, Excel and Outlook.
• Experience within a professional services, property, real estate or corporate environment would be advantageous.
• Highly organised with exceptional attention to detail.
• Confident managing multiple priorities in a fast-paced environment.
• A strong communicator with excellent stakeholder management skills.
• Proactive, resourceful and solutions-focused.
• Comfortable working independently while collaborating effectively with colleagues.
• Professional, discreet and able to handle confidential information.

Skills

• Microsoft Office Suite
• Word
• PowerPoint
• Excel
• Outlook
• Stakeholder management
• Organisational skills
• Time-management skills
• Written communication
• Verbal communication
• Attention to detail
• Priority management
• Problem-solving
• Relationship building

Location

• London, UK

Work Type

• Full-time

Experience Level

• 3+ years

Salary/Compensations

• Competitive salary

About the Company

• Founded in 1896, Knight Frank is one of the world's leading independent real estate consultancies, headquartered in London, UK.
• They operate in over 50 Markets with a global network of 600+ Offices and 20,000+ People.
• Knight Frank acts as trusted partners in property, providing personalised advice with integrity and care.
• They are committed to an inclusive and diverse workplace where individuals are empowered and valued.
• Their core pillars are People Potential, Client Centricity, and Creating our Future, together.