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About the Role

Daily management of Company facilities in White Plains, NY, ensuring efficiency, neat appearance, and full facility functionality. This role involves conducting floor checks, managing vendor relationships, overseeing reception and office management, and responding to employee facilities requests.

Responsibilities

• Manage assigned facilities to ensure efficiency, neat appearance, and full facility functionality by conducting daily floor checks.
• Initiate corrective action for identified deficiencies.
• Participate in project development and execution of corporate directives.
• Serve as the primary point of contact for special events and meetings.
• Manage catering, set up, and booking of conference rooms.
• Act as primary administrator of conference room calendars and schedules.
• Ensure efficient use of conferencing resources.
• Collaborate with Property Management to process and monitor work orders.
• Supervise Regional Office Receptionist and manage their schedule, providing relief coverage.
• Manage and coordinate temporary reception coverage during planned absences.
• Oversee office management responsibilities, including ordering supplies and shipping.
• Respond promptly and pleasantly to employee facilities requests.
• Ensure compliance with corporate standards for space allocation and functionality.
• Collaborate with facility maintenance, dispatching and escorting vendors.
• Receive vendor deliveries and sign receiving documents.
• Review and process invoices for manager's approval.
• Manage and coordinate internal seating changes, relocations, and new-hire seating.
• Provide facility-related tours and explanations to incoming employees.
• Maintain an updated employee location list in the Facilities Database.
• Maintain information related to Company equipment for assigned locations.
• Oversee and coordinate off-site archiving.
• Oversee and manage mail pick-up and delivery schedules, including postage metering.
• Action inquiries regarding office shipment status and run tracers.
• Perform additional duties as assigned.

Requirements

• High school diploma required.
• Minimum five (5) years of facility management experience.
• Minimum two (2) years of vendor or people management experience.
• Applicants must be legally authorized to work in the United States.
• This position is not eligible for employment visa sponsorship or employer immigration support.

Skills

• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Familiar with computerized building and maintenance management systems
• Experience with AutoCAD and Bluebeam preferred
• Dependability
• Ability to communicate effectively with others

Location

• White Plains, NY

Work Type

• Full-time

Experience Level

• Minimum five (5) years of facility management experience
• Minimum two (2) years of vendor or people management experience

Education Level

• High school diploma required
• 4-year college degree preferred
• Certified Facility Manager (CFM) preferred

Salary/Compensations

• $72,000—$87,500 USD

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Employee assistance program
• Generous paid time off
• 401K contributions

About the Company

• Atlas Air Worldwide is a global engine powering cargo, passenger, and leasing operations across more than 70 countries.
• A leader in outsourced aviation logistics, built on a foundation of safety, service excellence, integrity, innovation, teamwork, and responsibility.
• Over 30 years of history, a modern all-Boeing fleet, and nearly 5,000 teammates.
• Driven by purpose: to grow, innovate, and deliver excellence.

Equal Opportunity

• The Company is an Equal Opportunity Employer.
• It is our policy to afford equal employment opportunity to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, national origin, citizenship, place of birth, age, disability, protected veteran status, gender identity or any other characteristic or status protected by applicable in accordance with federal, state and local laws.