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About the Role

The Faculty Affairs Coordinator for the Department of Dermatology serves as a trusted resource, providing guidance on UPENN and PSOM policies and processes related to faculty employment and career progression. This role partners with faculty to guide them through appointment, re-appointment, and promotion processes, ensuring compliance and accuracy. The position also acts as a project manager for faculty development and retention activities, including administrative appointments, renewals, awards, and endowed chairs.

Responsibilities

Serve as Project Manager for all aspects of Faculty Affairs, including drafting and coordinating the processing of Faculty Appointment, Re-Appointment, and Promotion documents.
Monitor and ensure the processing of all documents are completed and submitted to the appropriate stakeholders in compliance with all stated deadlines.
Monitor and advise timelines related to Departmental Endowed Chair Appointments and Renewals.
Securely maintain all current and historical files related to faculty with confidentiality.
Serve as primary point of contact with associated and affiliated faculty.
Coordinate all aspects related to Departmental COAP initiatives in support of the faculty.
Initiate Departmental COAP processes and adhere to the principles and requirements contained in the faculty handbook, and in conjunction with the expectations of the Perelman School of Medicine, Faculty Affairs and Professional Development, the Office of Affirmative Action and the Office of Medical Affairs.
Partner with the Vice Chair of Faculty Affairs to prepare for and participate in regular meetings to discuss Faculty Affairs related activities with the Chair and the COO.
Responsible for drafting and coordination of the review process for chair recommendation/summary documents and academic plans, as well as other FAPD related documents.
Provide guidance to faculty members regarding the requirements for appointments, reappointment, promotion, scholarly leave and other administrative aspects of faculty affairs.
Monitor and assist faculty to meet compliance and training requirements (Medical Licenses, DEA Licenses, vaccines, billing, CPSL, etc.).
Prepare faculty related reports, including faculty headcount projections, as required by the Department, the Perelman School of Medicine, the University of Pennsylvania, and any other entities as appropriate.
Provide back-up support to Departmental Coordinator, Program.
Serve as a support/back up to all faculty recruiting and onboarding initiatives.
Attend all University and Health System meetings and training related to job duties.
Perform other duties and responsibilities as assigned.

Requirements

Bachelor of Arts, Bachelor of Science, Bachelor of Fine Arts, and 3-5 years of experience or equivalent combination of education and experience is required.
Background checks may be required after a conditional job offer is made.

Skills

Analytic/problem solving skills
Ability to manage non-standardized, widely varied work

Location

Philadelphia, Pennsylvania

Work Type

Full-time

Experience Level

3-5 years of experience

Education Level

Bachelor of Arts
Bachelor of Science
Bachelor of Fine Arts

Salary/Compensations

$55,962.00 - $92,593.00 Annual Rate

Benefits

Excellent healthcare and tuition benefits for employees and their families
Generous retirement benefits
Wide variety of professional development opportunities
Supportive work and family benefits
Wealth of health and wellness programs and resources
Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits
Flexible spending accounts for health care and dependent care expenses
Tuition assistance for employee, spouse, and dependent children at Penn and other institutions
Generous retirement plans (Basic, Matching, and Supplemental) with pre-tax or Roth options
Substantial amount of time away from work
Long-Term Care Insurance
Wellness and Work-life Resources
Professional and Personal Development resources
Access to University resources, cultural and recreational activities
Discounts and special services on arts, entertainment, transportation, and mortgages
Flexible Work Hours
Penn Home Ownership Services (forgivable loan)
Adoption Assistance

About the Company

The University of Pennsylvania is a world-renowned leader in education, research, and innovation.
It is the largest private employer in Philadelphia and a historic, Ivy League school consistently ranking among the top 10 universities.
Penn has 12 highly-regarded schools offering diverse educational opportunities.
The university is known for its distinctive interdisciplinary approach to scholarship and learning.
Penn has been recognized nationally as one of America’s Best Large Employers.
The university offers a unique working environment within the city of Philadelphia on a beautiful urban campus with easy access to educational, cultural, and recreational activities.

Equal Opportunity

The University of Pennsylvania is an equal opportunity employer.
Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.